Administrative Assistant to Minister

Position: Administrative Assistant to the Minister

Introduction

To be considered for this competition you must submit a resume and application form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. See below for further instructions.

Duties:
Providing specialized, confidential administrative support to the Minister, the Assistant will function as the office lead and scheduling coordinator. This position works under limited supervision and exercises a high degree of initiative to coordinate and respond to requests, schedule meetings and appointments while ensuring smooth operation of the Minister's office.

Qualifications:

Essential:

Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements

Experience managing correspondence tracking systems and setting up and maintaining physical and electronic files

Excellent interpersonal skills with the ability to deal with a variety of internal and external stakeholders using tact and diplomacy

Proven organizational and time management skills with the ability to meet strict and shifting priorities

Excellent written communication with the ability to draft, format, edit and proofread correspondence

Experience working with sensitive material in a confidential and professional manner

Excellent problem solving skills and ability to exercise a high level of initiative

Excellent verbal communication skills

Proficiency in Microsoft Office, including Word, Excel, Outlook and Power Point

Thorough knowledge of administrative procedures, legislation and legislative processes, and policies of the Manitoba government

Experience supervising employees, delegating work assignments and monitoring work flow

Desired:

Experience working in the Manitoba Legislative building environment providing administrative and secretarial support

Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)

Conditions of Employment:

Must be legally entitled to work in Canada

Must be able to provide and maintain a satisfactory criminal record check. Additional checks may be required depending on the position

May be required to work overtime