Senior Executive Assistant

WHO WE ARE

Smartrend Manufacturing Group (SMG), Inc. is one of Manitoba’s fastest-growing companies, committed to increasing safety in the school bus industry and reducing emissions in the electric vehicle charging sector through our diverse divisions. We design and develop exciting, patented, and innovative technologies that make a real and lasting impact across multiple industries.

At the heart of our success are the values that guide everything we do:

• People – our team is what makes us special
• Passion – from our hearts and minds, demonstrated through our actions
• Priority – we put the customer first, every day, in everything we do
• Partnership – with each other, our customers, and our suppliers

We provide a supportive environment where hard work, passions, and goals are recognized. Innovation and collaboration are at the heart of what we do. Share your drive and aspirations with us, and we’ll ensure that your efforts open doors to new opportunities and growth.

The Senior Executive Assistant is a highly organized, professional, and proactive business partner responsible for providing senior-level support to the President. Working closely with the President and cross-functional leadership teams, this role helps drive organizational effectiveness by managing priorities, facilitating communication, and ensuring key initiatives and deliverables progress efficiently across the business.

This position requires professionalism, discretion, sound judgment, and the ability to anticipate needs, manage competing priorities, and operate effectively in a fast-paced environment. The ideal candidate brings strong executive support experience, exceptional communication skills, and the confidence to interact effectively with stakeholders across all levels of the organization.

• Prepare meeting agendas, capture meeting minutes, and document key actions, decisions, and follow-up items from leadership and operational meetings
• Coordinate follow-up with internal stakeholders to support progress and accountability on key projects, initiatives, and deliverables
• Manage executive calendars, scheduling, travel arrangements, and related logistics for the President
• Prepare presentations, executive summaries, board materials, reports, and business correspondence
• Track key business dates, priorities, timelines, and deliverables to support effective coordination and project execution
• Create, organize, and maintain operational and executive reporting tools and documentation
• Facilitate communication and alignment between the President and cross-functional leadership teams
• Maintain organized and confidential executive files, records, and documentation
• Exercise professionalism, discretion, and sound judgment while handling confidential and sensitive information
• Identify opportunities to improve executive administrative and coordination processes

• Executive priorities, deliverables, and communications are managed proactively and effectively
• Key projects and action items are consistently tracked and progressed to completion
• Leadership meetings and executive discussions are supported by clear, accurate, and timely documentation
• Board materials, reports, and presentations are prepared professionally and delivered on time
• Executive scheduling, travel, and logistics are coordinated seamlessly with minimal disruption
• Cross-functional communication and follow-up are proactive, organized, and effective
• The President and leadership team are supported by a highly reliable, detail-oriented, and trusted business partner

• Post-secondary education in Business Administration, Office Administration, Communications, or a related field is considered an asset
• 5+ years of experience providing executive-level or senior leadership support
• Exceptional organizational and time management skills with the ability to manage multiple competing priorities
• Strong written and verbal communication skills
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Word
• Experience preparing executive presentations, reports, meeting minutes, and business…