Executive Office Operations Lead

Applications due: 29 Jun, 2026

Job Synopsis
The Executive Office Operations Lead provides in-house operational leadership for the Executive Office and Administrative Services for Mennonite Central Committee (MCC) Canada. The role provides high-level executive and governance support to the Executive Director and MCC Canada Board, while overseeing office operations, facilities, workplace safety and health, procurement, emergency preparedness, and privacy coordination. Working with a high degree of independence, the Executive Operations Lead supports organizational effectiveness through strong administration, governance, and continuous improvement.

Job Details
Salaried Employee
-Full Time at 1 FTE

Qualifications
All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

Essential:

Post-secondary education in business administration, communications, or a related field, or an equivalent combination of education and experience

Minimum five (5) years of progressively responsible experience in executive support, governance administration, or senior administration coordination

Demonstrated experience supporting senior leaders, boards, committees, or other governance bodies

Demonstrated ability to manage complex schedules, workflows, and competing priorities in a fast-paced environment

Demonstrated experience with preparing agendas, recording accurate minutes, and tracking decisions and follow-up actions

Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, Share Point

Demonstrated aptitude for administrative systems and workplace technologies

Strong organizational skills with a high degree of accuracy and attention to detail

Strong planning, prioritization, and time management skills

Excellent written and verbal communication skills in English, including the ability to draft, edit, and format professional materials

Demonstrated integrity, professionalism, sound judgement, and discretion

Ability to maintain confidentiality and manage sensitive information appropriately

Strong interpersonal, relationship building, and listening skills

Must be able to travel internationally, including to the United States, as required for the role

Police record check

Preferred:

Experience supporting senior leaders and boards within a nonprofit, charitable or faith-based organization

Experience working with governance software and document management systems

Experience coordinating organizational projects, events, or cross-functional initiatives

Proficiency in French

Experience in a voluntary position and/or exposure to international development, relief or mission related work.

Key Responsibilities
Major Responsibilities:

Executive Director & Executive Office Support (35%)
Board & Governance Administration (30%)
Administrative Services Leadership (35%)

Ensure that the Gospel of Jesus Christ is exemplified in the performance of all job responsibilities and through personal example.

Participate in regular staff meetings, spending time in devotions and prayer with all in attendance in local MCC setting

Model nonviolent peacemaking through daily interactions with staff and the public

Participate in a local church and gatherings, being willing to use gifts within the local faith community

Duties
Executive Director & Executive Office Support (35%)

Serve as a key operational partner to the Executive Director, proactively coordinating information flow, deadlines, and decision support across the Executive Office

Provide direct daily executive administrative and coordination support to the Executive Director

Manage day-to-day operations of the Executive Office, including scheduling, agenda preparation, and meeting coordination

Manage incoming communications (email, phone, correspondence), prioritize issues, and respond as appropriate

Draft correspondence, briefing notes, and materials for Executive Director review

Coordinate the Executive Director’s calendar, travel, and meeting logistics

Coordinate Senior Leadership Team (SLT), Canadian Executive Directors (CED), Executive Directors Network (EDN), and Canadian Council of Anabaptist Leaders (CCAL) meetings, including scheduling, agendas and minutes

Track action items and ensure timely follow‑up on priorities and commitments

Alert the Executive Director to urgent or sensitive matters requiring attention

Provide support, counsel, and feedback to the Executive Director as requested

Represent and act on behalf of the Executive Office in the Executive Director’s absence, as appropriate

Support special projects, committees, and organizational initiatives of MCC Canada

Handle confidential information with discretion and maintain comprehensive and accurate records in accordance with MCC policies and procedures

2. Board & Governance…