Administrative Assistant - Headingley Job Winnipeg area,Headingley Manitoba Canada,Administrative/Clerical

Location: Headingley

ADVERTISEMENT #
2627-03

POSITION TYPE FULL-TIME

The Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient operations to the Logistics & Coordination Program. The Administrative Assistant will provide administrative support in an environment where confidentiality is required under all areas of the Health Services programs. The Administrative Assistant will report to the Logistics Coordinator.

KEY RESPONSIBILITIES:

Provide administrative support to the Logistics & Coordination program

Schedule & maintain meeting/event arrangements for Logistics Coordinator; communicate any changes to meetings and arrangements that may be made. Keep itinerary up to date, including schedules and events, up to date for the Logistics Coordinator

Perform advanced secretary functions and carry out tasks for Logistics Coordinator; transcribe and keep recorded meeting minutes, prepare financial documents, as well as type correspondence and other material on general and technical subjects using correct grammar and punctuation

Maintain accurate filing system and database relevant to information (ex: legal & policy documents) to the Logistics Coordinator

Respond to daily inquiries by telephone or in person. Ensure all outgoing correspondence is mailed/faxed/emailed on a daily basis

Provide technical experience/ability with MS Office software including MS Word, Excel, PowerPoint, and Outlook.

Ability to acquire skill in the operation of common/modern office equipment: ex: projector, digital camera, fax, etc.

QUALIFICATIONS:

Minimum Grade 12 or completion of a recognized diploma or equivalent

2 – 3 years’ experience as an Administrative Assistant

Excellent communication and interpersonal skills including ability to work in a team environment are necessary

Must be able to work independently with minimal supervision and use own initiative/judgment in making sound decisions

Must have knowledge of the culture, traditions, attitudes, socio-economic conditions of the First Nations communities and their structures

Knowledge of the health care system and First Nations and Inuit Health Branch (FNIHB) Programs & Directorates would be an asset

Financial preparation and transcription/minute-taking skills is an asset

Knowledge of DOTC First Nations would be an asset

Must be organized, punctual & reliable

CONDITIONS OF EMPLOYMENT:

Valid Manitoba Driver’s License

Access to a reliable vehicle