Governance & Communications Administrative Assistant

The College of Physiotherapists of Manitoba is seeking a highly organized and trusted Governance and Communications Assistant to help advance its mandate to serve and protect the public interest.

Reporting to the Registrar/Executive Director, this position provides governance, communications, and operational support in a small, public-interest focused regulatory environment. The role is central to keeping priorities moving, meetings well-coordinated, information accurate, and the leadership team functioning smoothly.

The successful candidate will bring sound judgment, discretion, initiative, and exceptional attention to detail to a position that involves confidential information, complex scheduling, governance support, correspondence, meeting materials, follow‑up on action items, travel coordination, and other administrative priorities as assigned.

This role requires someone who can move comfortably between leadership support and hands‑on administrative coordination. The Governance and Communications Assistant will help ensure meetings are well prepared, records are accurate, communications are clear, and follow‑up is completed in a timely and organized manner.

The ideal candidate is proactive, resourceful, and composed under changing priorities. They will bring strong communication skills, sound judgment, professionalism, tact, and the ability to manage confidential matters with care while contributing to a collaborative, public‑interest focused workplace.

• Provide comprehensive administrative support to the Registrar/Executive Director and Deputy Registrar, including correspondence management, calendar coordination, meeting support, travel arrangements, and expense processing.
• Anticipate the needs of the Registrar/Executive Director and the Deputy Registrar and proactively manage priorities to support efficient use of time.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, briefing materials, and other documents to ensure accuracy, clarity, and professionalism.
• Serve as a professional point of contact for internal and external partners on behalf of the Registrar/Executive Director and Deputy Registrar.

• Coordinate Council, committee, and executive meetings, including scheduling, agenda preparation, and logistics.
• Prepare and compile Council, committee, and executive meeting materials and meeting packages.
• Record, transcribe, and distribute meeting minutes and track action items.
• Maintain accurate and confidential governance records.
• Support in‑office, virtual, and offsite meetings and events, including room bookings, agenda support, technology setup, presentation coordination, catering, dietary requirements, and day‑of troubleshooting.
• Provide temporary or vacation coverage for colleagues and support additional leaders as required.

Complete a broad variety of administrative tasks that support the Registrar/Executive Director’s ability to lead the organization effectively, including assistance with special projects.

• Develop and maintain effective administrative systems, processes, and filing systems (electronic and hard copy).
• Support organizational initiatives, projects, and operational priorities as assigned.
• Monitor deadlines and follow up on outstanding tasks and commitments.
• Assist in the coordination of events, stakeholder meetings, and regulatory activities.
• Assist with data entry, filing, and document management using Microsoft Office and other organizational platforms.
• Upload and maintain information on the College’s website, private member portals, and social media channels.
• Work with other administrative staff to maintain the member management system using Microsoft Excel and other organizational platforms.
• Complete other projects and duties as assigned.

• Draft and coordinate internal and external communications on behalf of the ED.
• Compile and distribute the College’s newsletter, including drafting basic content, coordinating submissions from other team members, and coordinating graphic elements.
• Liaise with government representatives,…