Executive Assistant to CEO

Make a move to a career that cares Join one of the most innovative organizations in the disability services sector where you can bring joy, independence, and possibility into someone’s life—every single day. Who we are (more than just a workplace) DASCH helps people with intellectual disabilities in Winnipeg to reach their full potential. We collaborate with families and allied professionals to support youth and adults so they can live, work, play and thrive in an inclusive, accessible, and responsive environment.

What you should know about us:
We aim to build an inclusive community that values people with intellectual disabilities. We support people living in more than 50 homes throughout Winnipeg. People at DASCH have access to recreational and life skills development. Our DASCHWorks program provides support and opportunities for employment, financial stability, and independence. Specialized professionals offer support in areas such as life skills, behaviour management, nutrition, and mental health.

We are known for exceptional service. Part of that comes from providing our team members with the comprehensive training, support, and recognition they deserve to succeed. This is a place where people can flourish and grow their careers.

The Executive Assistant (EA) provides day to day executive assistant support to the Chief Operating Officer (CEO) and DASCH’s Board of Directors as well as coordinates all administrative tasks associated with the work of the CEO including, but not limited to, agenda planning and coordination, meeting administration including minute taking of Senior Leadership and Board meetings, booking meeting space, etc. The EA provides executive assistant support to members of DASCH’s Senior Leadership Team as required.

The position of EA functions in a manner consistent with and supports the mission, vision and values of DASCH.

• Provides confidential executive administrative support to the CEO and Board members while ensuring comprehensive administrative management functions are maintained.
• Manages and coordinates CEO’s schedules.
• Reviews and screens incoming correspondence to the CEO and prepares, channels and refers for response and action while ensuring completion or disposition.
• Drafts correspondence such as emails, letters and memos on behalf of the CEO and Board members.
• Support activities related to assigned meetings/committees including meeting agendas, organization and recording and production of minutes and follow up actions.
• Types and formats policies, pamphlets, forms, letters, reports, etc. as required.
• Provides contract management administrative support for the CEO.
• Prepares data analysis and research for project proposals, business cases, evidence informed briefing notes, etc.
• Liaise with internal and external stakeholders.
• Develops and maintains an administrative filing system.
• Files (paper and electronically) as necessary and maintains the security and confidentiality of all files.
• Plans, coordinates and participates in the support of DASCH projects.
• Readily available at the need of the CEO for unexpected events and duties as assigned.

• Minimum three (3) years related administrative experience at an executive level is required.
• Completion of a recognized administrative or paralegal program or a suitable combination of education and experience required.
• Demonstrated knowledge and ability to use Microsoft Office including:
  Word, Excel, Access, PowerPoint, etc required.
• Accurate typing skills with a minimum of 60 words per minute.
• Demonstrated effective verbal and written communication skills with staff, outside organizations and the public.
• Exceptional writing and grammar skills required.
• Demonstrated self-start ability to work independently with minimal supervision.
• Proven organizational, analytical and interpersonal skills.
• Ability to work with a variety of sensitive information and maintain confidentiality.
• Ability to work under pressure and meet deadlines.

Full Time, 35 hours per week Monday to Friday Occasional evening and weekend work may be required to support Board meetings, organizational events, and…