Administrative Assistant

CFMWS - WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE
As an Administrative Assistant, you will provide administrative support to the Senior Manager, PSP and Deputy Manager, PSP such as data entry, word processing, faxing, photocopying, internal/external correspondence, distribution and follow-up action. You will organize meetings, advise attendees, draft and distribute agendas and minutes. The Administrative Assistant will organize the event calendar and process invoices and travel claims. You will also assist with administrative procedures, such as budget submissions and contract administration.

This is a hands‑on role, with lots of interaction with colleagues throughout the organization. If you are detailed oriented and organized, this is the opportunity for you!

QUALIFICATIONS NEEDED
Education, Certifications and Licenses
High School diploma

Experience

In office administration and records management

In making travel arrangements and travel claims

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In maintaining web ready graphics and desktop publishing

Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership

LANGUAGE REQUIREMENTS

English Essential / Bilingual (English and French) an asset

Reading:
Functional

Writing:
Functional

Oral:
Functional

BENEFITS AVAILABLE

Health Benefits:

Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance

Work Life Balance:

Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans

Learning and Development:
Payment of professional association memberships, online learning opportunities including a Linked In Learning subscription and second language training

Perks:
Discounts through CF One Member Appreciation

OTHER INFORMATION
This is an on-site position with an assigned work location.

START DATE
As soon as possible

INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.

We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

Information received relating to accommodation measures will be addressed confidentially.

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