Admin Assistant

As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.

Key Responsibilities     Payroll & Timesheet Support:
Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations.
Accounts Payable & Financial Admin:
Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner.
Travel & Transport Logistics:
Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members.
Fleet & Fuel Card Management:
Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team.
General Office Support:
Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records.
Process Improvement:
Proactively identify opportunities to streamline data entry, accounting support, and office workflows.
Requirements & Qualifications

Experience:

1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting.
Tech Proficiency:
Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry.
Financial Aptitude:
Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries.
Reliable Transportation:
Must have your own reliable personal vehicle/transportation to commute to the office location.
Adaptability:
Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment.
Experience handling high-volume hotel and flight bookings for operational teams is an asset.
Professional verbal and written communication skills with a comfortable, professional phone presence.
Business Administration diploma, certificate, or equivalent combination of education and experience is an asset.
As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail.

Key Responsibilities     Payroll & Timesheet Support:
Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations.
Accounts Payable & Financial Admin:
Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner.
Travel & Transport Logistics:
Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members.
Fleet & Fuel Card Management:
Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team.
General Office Support:
Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records.
Process Improvement:
Proactively identify opportunities to streamline data entry, accounting support, and office workflows.
Requirements & Qualifications

Experience:

1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting.
Tech Proficiency:
Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry.
Financial Aptitude:
Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries.
Reliable Transportation:
Must have your own reliable personal vehicle/transportation to commute to the office location.
Adaptability:
Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment.
Experience handling high-volume hotel and flight bookings for operational teams is an asset.
Professional verbal and written communication skills with a comfortable, professional phone presence.
Business Administration diploma, certificate, or equivalent combination of education and experience is an asset.
Job : R38142
Job Profile:
Office Administrator - H
Job Country:
Canada

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