Admissions Officer - AA2 (AESES

Position: Admissions Officer - AA2 (AESES)
Existing Project Full-Time (Budget Funded)
Full-time:
Yes
Permanent:
No

Work schedule:

35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)
Salary: $28.83 to $40.63 per hour ($52,470.60 to $73,946.60 per annum)
Appointment Dates August 24, 2026 to December 17, 2027
840 hours worked
For more information please contact:
Jody Dewbury
- Qualifications    MINIMUM FORMAL EDUCATION/TRAINING

REQUIRED:

Undergraduate degree in a related discipline. Bachelor2s degree from a recognized institution required
Knowledge of university regulations, programs and procedures as they relate to the function/program.
Training/experience in directly related activities preferred.

EXPERIENCE:

Three years of related experience working in a post-secondary environment.
Experience working in a problem-solving or assessment capacity required.
Advanced proficiency in Microsoft Excel, Access, and Word, email and internet explorer required.
Knowledge of University policies and procedures is preferred.
Experience working in a student-oriented office dealing with issues such as admission, academic advising, registration or counselling preferred.
Experience working with the public and in a very busy environment essential.
Experience in the functioning of the University  Radius, Slate and Aurora Student Record database required. Training in Argos and Crystal preferred.
An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

Knowledge of basic University of Manitoba entrance requirements required, knowledge of national and international education systems required.
Ability to explain University rules and regulations to students, academic administrators, and academic advisors required.
Ability to maintain composure, positive attitude, and maintain high performance standards under continual pressure required.
Must have superior organizational, problem-solving and time-management skills is required.
Must be able to work as a self-starter and to initiate action as necessary is required.
Ability and willingness to learn new skills required.
Must be able to work well both independently and collegially as a team member, with excellent interpersonal skills and the ability to think outside the box and be open to challenges and changes is required.
Excellent attention to detail coupled with ability to see the big picture required.
Must be able to learn quickly, to retain knowledge easily, to seek new knowledge as necessary, and to be able to share this knowledge with others is required.
A satisfactory work record, including satisfactory attendance and punctuality, is required.
Key responsibilities    Responsibilities:
The incumbent is responsible for the organization, planning, implementation, control, and evaluation of an efficient and comprehensive system of admission for a group of faculties.

This requires a thorough understanding and coordination of the requirements and goals of these programs, the needs of students with different academic backgrounds and the established policies and regulations of the university.
The incumbent maintains continuous liaison with faculty representatives and program co-ordinators in the faculties of admission.
The incumbent evaluates Canadian, American, and international academic and related documents for authenticity, completeness, level of studies, equivalency, comparative level of excellence, and possible transfer credit. The incumbent is responsible for keeping abreast of matriculation requirements from each of the Canadian provinces and the requirements for international students.
The incumbent provides referrals to successful candidates on an ongoing basis regarding other student concerns such as registration procedures, orientation dates, housing and financial aid. The incumbent advises unsuccessful candidates, their parents, and guidance counsellors of the reasons for the refusal of admission and positive measures that can be taken to improve chances for admission for a future session while respecting the limitations of the FIPPA regulations.
The incumbent assesses academic credentials at the secondary and post-secondary levels; retrieves and records information on course equivalencies from other universities to assess the transferability of course work for students from outside institutions and to record this transfer credit to the satisfaction of the faculty concerned.
The incumbent ensures accuracy of current student records: recording data used in selection and admission, assigning transfer credit, and updating admissions status.
The incumbent i s responsible for a profession-level standard of written and oral communication with applicants throughout the selection process using a variety of correspondence tools (individual letters, form and computer-generated letters, information packages), telephone, electronic mail, and in-person contacts. The incumbent will provide a high-level of customer service to applicants, being available through phone, e-mail and personal/in-office contacts to ensure that…