File Clerk

position: file clerk - competition #2026-13

conditions: full-time, permanent

department: human resources

location: 865 main street

closing date: open until filled

salary range: tbd depending on experience and education

shawenimabinoojii is a non-profit service provider and southeast first nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique first nations-led service model.

• competitive salary
• personal leave days and paid sick time
• employer-matched pension plan
• comprehensive health and dental benefits package
• on-site parking
• paid professional development

reporting to the director of human resource, the file clerk is responsible for the update, maintenance, retrieval, and archiving of all organization files both electronically and hard copy file. The file clerk will provide reception coverage for breaks and lunches as needed.

• organize both paper and electronic documents.
• maintain filing system to ensure efficient document storage.
• scan and upload documents into electronic storage system.
• accurately label files.
• ensure files are complete, accurate and properly categorized.
• assists in maintaining file tracking system.
• monitor file log out tracking sheet.
• respond to request for files in a timely manner.
• prepare inactive files for archive.
• maintain confidentiality of sensitive information.
• perform related clerical duties, such as answering phones, word processing, faxing and photocopying.
• provides reception coverage when needed.

• high school diploma required.
• 1 year’s work experience in an office environment.
• organized and strong attention to detail.
• strong proficiency in msoutlook, word and excel is considered a strong asset.
• strong interpersonal skillsand ability to work in a fast-paced environment with a high attention todetail.
• ability to work independently with minimal supervision.
• ability to maintain the highest level of confidentiality.
• knowledge of the childand family services (cfs) sector and legislation an asset but not mandatory.
• demonstrate knowledge and/or understanding of indigenous perspectives, first nations culture and traditional philosophies.
• must have a clear criminal record with vulnerable sector check and child & adult registry check.
• must be able tobend, kneel,and lift up to 20lbs.

we thank all who apply however only those candidates selected foran interview will be contacted. Preference will be given to internal candidates, southeast community members and self-declared candidates (first nations, inuit, or metis).