Junior Data Entry Clerk

Position Title:

Junior Data Entry Clerk

Location:

Winnipeg, Manitoba Employment Status:
Full-Time

Reports To:

Office Manager Overtime Status:
Overtime eligible in accordance with Manitoba Employment Standards

Accurate Indigenous Managers & Advisors (AIMA) partners with First Nations, Indigenous organizations, and businesses to deliver professional consulting, operational support, financial administration, human resources, and organizational development services.

Our team is committed to building strong relationships, supporting Indigenous communities, and helping organizations operate efficiently through practical, people-focused solutions. We believe in collaboration, continuous learning, accountability, and making meaningful contributions to the communities we serve.

The Junior Data Entry Clerk supports Accurate Indigenous Managers & Advisors (AIMA) by ensuring organizational information is entered, maintained, and managed accurately across multiple business systems. This position assists with administrative processes by organizing records, updating databases and financial systems, digitizing documentation, and supporting data integrity across Human Resources, Finance, Operations, and consulting projects. Working closely with multiple departments, the Junior Data Entry Clerk plays an important role in ensuring organizational information remains accurate, accessible, and secure.

This position requires a dependable and accountable individual who can work independently, maintain a high degree of accuracy, and manage multiple priorities in a fast-paced environment.

• Data Entry & Database Maintenance
• Enter, update, and maintain information within organizational databases and software systems.
• Enter and maintain applicable information within Quick Books and Sage 300 as assigned.
• Verify the accuracy and completeness of information before entry.
• Review records for inconsistencies, missing information, or duplicate entries.
• Correct data errors in accordance with established procedures.
• Maintain confidentiality while handling sensitive organizational information.
• Complete assigned data entry accurately and within established timelines.
• Document Management
• Scan, upload, and organize digital records.
• Maintain electronic and physical filing systems.
• Archive historical documentation in accordance with organizational procedures.
• Ensure documents are properly labelled, indexed, and stored for easy retrieval.
• Assist with records retention and document organization projects.
• Administrative Support
• Prepare spreadsheets, reports, and tracking documents.
• Assist with the creation and maintenance of templates and forms.
• Support administrative projects across multiple departments.
• Respond to internal requests for documentation and records.
• Assist with meeting preparation, document distribution, and filing.
• Independently manage assigned administrative and data-entry responsibilities within established deadlines.
• Information Quality & Reporting
• Perform routine quality checks on databases, financial systems, and spreadsheets.
• Identify incomplete, inaccurate, or outdated information.
• Generate routine reports and summaries as requested.
• Support leadership by providing organized and accurate information.
• Recommend opportunities to improve record-keeping processes.
• Promptly identify and elevate discrepancies or data-quality concerns that cannot be independently resolved.
• Cross-Department Support
• Assist Human Resources with employee documentation and personnel records.
• Support Finance with document organization, financial filing, and data entry.
• Assist Operations with project tracking and administrative documentation.
• Support consulting projects through accurate data collection and organization.
• Collaborate with staff across departments to maintain accurate organizational records.

The Junior Data Entry Clerk is responsible for maintaining the accuracy, confidentiality, and integrity of organizational records while following established procedures. The position is expected to manage assigned responsibilities independently, take accountability for the accuracy and timely completion of work,…