Balmoral Hall School – Executive Assistant to Head of School

Executive Assistant to the Head of School

Balmoral Hall School is an independent girls' school from Junior Nursery to Grade 12, encouraging passion in academics, arts, athletics, and welcoming boarding students worldwide.

Executive Assistant to the Head of School

Reporting to the Head of School, the Executive Assistant provides key leadership and administrative support to the Head of School, Board of Governors, and senior leadership team. The incumbent also leads records management, human resources administrative processes, event coordination, and oversight of administrative projects to ensure smooth operations.

• Coordinates and completes all administrative and clerical functions supporting the Head of School, including preparation of correspondence, organization of meetings, document management, and event planning.
• Supports the Board of Governors by managing meeting logistics, recording and distributing meeting minutes, ensuring prompt communication of notices, maintaining essential documents, coordinating follow-ups, and assisting with other duties as needed.
• Provides administrative support to the senior leadership team, including preparation and upkeep of key operational documents and manuals, and undertaking administrative projects as assigned.
• Coordinates and completes human resources administrative functions, including recruitment, onboarding, offboarding, personnel files management, issuing of teacher contracts, and employee handbook updates.
• Leads a team providing support, coaching, and assistance to administrative colleagues to ensure efficient processes throughout the school.
• Oversees records management for the Head of School office and the Board of Governors, maintaining effective practices for physical and electronic records.
• Creates, updates, and maintains the calendar of school events, informing stakeholders of changes.
• Performs other related duties as required.

• Bachelor’s degree or advanced diploma in business administration, communications, or a related field, or equivalent combination of education and experience.
• At least seven years of directly related administrative work experience.
• Advanced expertise in Microsoft 365 web and app-based platforms, Adobe Acrobat, and other web-based applications.

Interested candidates should forward a cover letter, resume, and a list of three references no later than June 29, 2026 to Balmoral Hall School, 630 Westminster Avenue, Winnipeg, R3C 3S1.
Email:

All applicants are thanked for their interest; only candidates selected for an interview will be contacted. Employment is contingent on satisfactory criminal record and child abuse registry checks.