Used Equipment Sales Coordinator

A large equipment dealer in North America is seeking a detail‐oriented and organized Sales Coordinator to support sales operations at our Woodbridge, ON branch. The role processes equipment orders, maintains accurate inventory and documentation, and facilitates communication among Sales, Vendors, Service, Shipping, and Customers.

Benefits include:

Long term Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

Company Pension Plan

Dental and Vision care

Employee Stock Purchase Plan

Total Compensation:  56,000 to  60,000 per year (base salary only, excluding benefits). Overall compensation will be determined based on location, skillset, education, and experience.

Key Responsibilities

Coordinate and place equipment orders with OEMs to fulfill customer requirements.

Serve as the primary liaison between Sales Representatives and Vendors regarding order submissions, specifications, lead times, and delivery schedules.

Enter received used equipment into the SILK operating system and maintain accurate inventory records.

Receive and verify purchase orders for equipment ordered through SILK, process all supplier invoices, and forward them to Accounts Payable.

Accurately enter all required data into the operating system, including equipment descriptions, model details, year, options, and warranty information.

Provide ongoing communication to Sales Representatives and customers—verbally and via email—regarding order status and updates.

Create work orders for PDI and equipment modifications.

Prioritize and coordinate work orders with the Service Department to support equipment preparation and maintain delivery timelines.

Arrange and coordinate deliveries by working closely with Shipping, Sales Representatives, and customers to confirm delivery dates.

Prepare and issue shipping documents containing all necessary details for the Shipping Department.

Coordinate international equipment shipments by preparing accurate customs documents, managing border clearance requirements, and ensuring all paperwork meets regulatory and carrier standards.

Generate customer sales invoices in accordance with signed sales agreements.

Maintain organized and up‐to‐date filing systems once equipment has shipped.

Ensure accuracy, organization, and timely completion of all administrative tasks.

Qualifications

Experience in a material handling or equipment dealership environment is considered an asset.

Canadian work experience is not required.

Strong customer service skills (written and verbal) with the ability to handle inquiries, resolve issues, and maintain professional communication.

Proficiency in Microsoft Outlook, Word, Excel, and Teams.

Highly organized with strong problem‑solving skills.

Able to prioritize, multitask, and work independently in a fast‐paced environment.

Self‑motivated with strong attention to detail and accountability.

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact  immediately.

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