Sport Information & Game Operations Coordinator

Job Summary

This position is responsible for all conference and national sports information / statistical requirements as per the rules and regulations of Canada West, and U SPORTS. This position’s responsibilities also include execution of the technical delivery of varsity game days, assisting with written game previews and recaps, feature stories highlighting our programs and UBCO Heat website general maintenance and communications.

Athletics & Recreation (A&R;) is a department within the AVP Students portfolio, with a strong focus on creating an exceptional UBC student experience. The A&R;
Department has a team of approximately 20 employees and is led by a strong cross‑unit leadership team. It services students through recreational programming, 8 varsity teams, and 3 competitive clubs along with thousands of members of the UBCO & surrounding community.

• Ensures that all conference and national sports information / statistical requirements are met as per the rules and regulations of Canada West and U SPORTS
• Performs scorekeeping and stats notation during live games across several sports
• Writes, edits and produces communications content as assigned
• Collects and maintains statistics, awards, records, media clippings, photos and archives for UBC varsity teams
• Ensures the UBCO Heat website is up to date with scores, schedules, historical records and current team rosters. Supports the updating and maintenance of the Heat social media outlets (Facebook, Instagram, Tik Tok, etc.)
• Oversees production of annual team programs and game day fact sheet and assists with the promotion of UBCO Heat teams, athletes, and coaches through hometown releases, feature stories and post‑game reports
• Initiates award nominations and provincial, conference, regional and national award applications, as required
• Assists with department events, as required

• Acts as the staff member responsible for hosting of the event and the gymnasium facility during varsity sport events, including team room management, coordinating officials, etc
• Leads game day video board production and event scripting from a game operations perspective
• Acts as the responsible staff on site for escalating security needs, patron injury and emergency response in the facilities during varsity events
• Primary on‑venue liaison for visiting teams and external stakeholders (i.e. security, food vendors, community partners, development & alumni staff, partners, donors, etc)
• Oversees event scripting and video board operations from an event operations perspective, and other in‑game materials production to ensure successful and league‑compliant events
• Supervises all scheduled minor officials

• Recruits, hires, trains, manages and evaluates a group of about 20 student staff who act as Varsity Games Statisticians, Game Day Operations & Communications Assistants
• Liaises with Career Services to obtain Work Study funding, whenever possible. Administers onboarding procedures and submits payroll
• Plans, develops, and monitors work schedules to ensure efficient use of personnel
• Mentors student staff and enhances professional development opportunities

• Plays an active role in furthering A&R’s vision and values through communication and staffing initiatives
• Coordinates interview requests between media, student‑athletes, coaches or department personnel, as required
• Collaborates with Marketing and Community Engagement Strategist in the further development of new media and multi‑media initiatives; including the areas of video (preview, highlights, features), interactive media and other projects
• Attends meetings, staff training retreats and completes other tasks and duties as necessary
• As necessary, travels with teams to provide athletic media relations functions for local, regional, and national media as well as producing statistical and game reports on a timely basis

This position requires a high degree of judgment, tact, discretion and initiative. The work and decisions of this position have a direct and critical impact on the reputation…