Scheduling Coordinator - 12 Month Term

Make a move to a career that cares Join one of the most innovative organizations in the disability services sector where you can bring joy, independence, and possibility into someone’s life—every single day.

Who we are (more than just a workplace) DASCH helps people with intellectual disabilities in Winnipeg to reach their full potential. We collaborate with families and allied professionals to support youth and adults so they can live, work, play and thrive in an inclusive, responsive environment. We aim to build an inclusive community that values people with intellectual disabilities. We support people living in more than 50 homes throughout Winnipeg.

People at DASCH have access to recreational and life skills development. Our DASCHWorks program provides support and opportunities for employment, financial stability, and independence. Specialized professionals offer support in areas such as life skills, behaviour management, nutrition, and mental health. We are known for exceptional service. Part of that comes from providing our team members with the comprehensive training, support, and recognition they deserve to succeed.

This is a place where people can flourish and grow their careers.

As a part of the Centralized Services team, the Scheduling Coordinator manages location schedules and fulfills all tasks associated with this including, but not limited to, updating master templates and schedules, vacancy coverage overtime requests and on-call support. The position of Scheduling Coordinator functions in a manner consistent with and supports the mission, vision and values of DASCH.

• Receive support and guidance from the Scheduling Manager
• Ensure location schedules are accurate, available, and posted three months in advance.
• Complete and remain updated on tracking of sick and shift cancellation notifications.
• Communicate sick and shift cancellation notifications to Location Supervisors and Program Managers to follow up.
• Liaise with Casual Team Supervisor to promote effective utilization of the Casual Support Staff.
• Cultivate relationships with DASCH staff to foster a team first approach to staffing all locations while minimizing overtime accruals.
• Identify and prioritize must fill vacancies, reallocating scheduled staff as necessary.
• Maintain awareness of location specifics and support requirements for all locations.
• Identify and complete job postings based on the needs of the location and current staff schedule.
• Maintain location master templates noting changes to contracted shifts and shift structure.
• Review, analyze and action all job posting requests.
• On a rotational basis carry the Staffing Support Line Cell Phone.
• Update Program Assistants and Payroll (as applicable) with payroll changes as they occur.
• Approve, deny all overtime requests.
• Approve, deny shift change requests.
• Categorize and action all communication to the Shift Email daily.
• Update, review and distribute shift vacancies to staff.
• Provide end of day, and end of week update emails to staffing line support designate when applicable.
• Manage and update staff schedule to allow clear expectations of employee attendance.
• Find and document necessary coverage for staff absences.
• Leverage new technology as available to enhance personal and team efficiency.
• Review and process time off requests through UKG in accordance with policies.

• Minimum of two years’ administrative experience.
• Experience in logistics preferred.
• Proficient in the use of Microsoft Office.
• Experience with Human Resources Management systems advantageous.
• Able to obtain Non-Violent Crisis Intervention certification.

• You enjoy working in a team environment and work effectively with others.
• You are detail-oriented, organized, and have great time management skills.
• You thrive in a fast paced and changing environment.
• You listen carefully and communicate clearly in writing and verbally.
• Others find you helpful and positive.
• Details are important to you, and you can follow guidelines.
• Self-awareness allows you to seek feedback, learn and improve.

Full-Time, 12-Month…