Calvin Christian School – Business Manager

Calvin Christian School - Business Manager

Position Title:
Business Manager
Reports To
:
Finance Committee of the Board of Directors

Works Closely With: Elementary Principal, Collegiate Principal, Financial Director
Supervises: Financial Manager
Employment Status: One-year term, approximately 50% FTE for 2026-27, with genuine potential for expanded scope
Start Date: 2026-27 school year

The Business Manager provides leadership and oversight for the operational and administrative functions of Calvin Christian School. This position supports the effective stewardship of school resources by coordinating business operations, human resources administration, operational services, transportation, technology, insurance, contracts, and other organizational functions.

Working collaboratively with the Principals, Financial Director, and Financial Manager, the Business Manager helps ensure that the school’s administrative and operational systems effectively support the mission and day-to-day functioning of Calvin Christian School.

Over the course of the first year, the school intends to consolidate the responsibilities currently held by the Financial Director into this position. These include monthly reconciliations and preparation of financial statements, leadership of the annual budget process, and management of the annual audit. The Financial Director will remain on staff through this period to provide training, documentation, and a structured handover, including a full budget cycle and a full audit cycle, so that the transition occurs without disruption to school operations.

The Financial Director carries the bulk of this work through year one; the pace at which it transfers will be set collaboratively and adjusted to the successful candidate’s experience and capacity.

The school is currently working through a review of its administrative structure. The immediate priority for this position is continuity: keeping the school’s business and financial operations running reliably and well while those decisions are made.

• Work collaboratively with the Financial Director and Financial Manager to support the school’s financial operations.
• Assist with tuition collection processes and tuition arrears procedures.
• Review and approve designated financial transactions in accordance with established policies and signing authorities.
• Support the development and implementation of financial policies, procedures, and internal controls.
• Research and recommend improvements to financial systems, reporting tools, and operational processes.
• Support administration and the Finance Committee through information gathering, analysis, and reporting as required.

• Complete the monthly bank reconciliation and balance sheet reconciliations.
• Review monthly expenses for correct categorization and post month-end adjustments as required.
• Prepare monthly financial statements for review and approval by the Finance Committee and the Board of Directors.
• Verify the collection of tuition, donations, and other receivables, and verify expenses, through monthly reconciliation and review.
• Lead the preparation of the annual budget, gathering projected expenses, salary assumptions, and other inputs from the Principals, compiling them into a working budget, and modelling the resulting tuition requirement.
• Present the draft budget to the Finance Committee, incorporate its input, and support the budget through Board approval in advance of the Annual General Meeting.
• Lead the annual audit following the June 30 fiscal year end, coordinating with the auditors and the Financial Manager to meet the October 31 government filing deadline.
• Review the audited financial statements and present them to the Board for approval.
• Ensure government remittances are prepared and submitted on time and in accordance with policy and legal requirements.
• Oversee annual charitable receipting and the preparation of the T3010 Charity Information Return.
• Oversee the payroll process and the correct configuration of the payroll system, working with the Financial…