Used Equipment Sales Coordinator

Overview

Alta Material Handling is seeking a detail‑oriented and organized Sales Coordinator to support our sales operations at our Woodbridge, ON branch. This role is responsible for processing equipment orders, maintaining accurate inventory and documentation, and ensuring smooth communication between Sales, Vendors, Service, Shipping, and Customers. This job posting is for an existing vacancy.

• Coordinate and place equipment orders with OEMs to fulfill customer requirements.
• Serve as the primary liaison between Sales Representatives and Vendors regarding order submissions, specifications, lead times, and delivery schedules.
• Enter received used equipment into the SILK operating system and maintain accurate inventory records.
• Receive and verify purchase orders for equipment ordered through SILK, process all supplier invoices, and forward them to Accounts Payable.
• Accurately enter all required data into the operating system, including equipment descriptions, model details, year, options, and warranty information.
• Provide ongoing communication to Sales Representatives and customers—verbally and via email—regarding order status and updates.
• Create work orders for PDI and equipment modifications.
• Prioritize and coordinate work orders with the Service Department to support equipment preparation and maintain delivery timelines.
• Arrange and coordinate deliveries by working closely with Shipping, Sales Representatives, and customers to confirm delivery dates.
• Prepare and issue shipping documents containing all necessary details for the Shipping Department.
• Coordinate international equipment shipments by preparing accurate customs documents, managing border clearance requirements, and ensuring all paperwork meets regulatory and carrier standards.
• Generate customer sales invoices in accordance with signed sales agreements.
• Maintain organized and up-to-date filing systems once equipment has shipped.
• Ensure accuracy, organization, and timely completion of all administrative tasks.

• Experience in a material handling or equipment dealership environment is considered an asset.
• We do not require Canadian work experience for this role.
• Robust customer service skills (written and verbal) with the ability to handle inquiries, resolve issues, and maintain professional communication.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Highly organized with strong problem‑solving skills.
• Able to prioritize, multitask, and work independently in a fast‑paced environment.
• Self‑motivated with robust attention to detail and accountability.

• Cultural fit with the organization and understanding that every task and job goes toward fostering customers for life.
• A great attitude that embraces mutual respect and delivers a consistent high energy level with passion for excellence.
• High aptitude for the position with continual focus on investing in one’s profession through additional training and learning.

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact  immediately.