Director of Business Services, Accounting Supervisor Princ

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Director of Business Services, Accounting Supervisor Princ Institution:
Minnesota State College Southeast Classification

Title:

Accounting Supervisor Princ Bargaining Unit / Union: 216:
Middle Management Association City: MSSE
- Winona Campus FLSA:
Job Exempt Full Time / Part Time:
Full time Employment Condition:
Classified
- Unlimited Salary Range: $34.71 - $52.18

This position exists to support student learning and success by providing management and supervision of the Southeast’s business office and bookstore staff.

Responsibilities include but not limited to: accounting activities that ensure accurate, timely and appropriate financial data to ensure the college in using generally accepted accounting principles;
Workday accounting tasks and processes, banking services/cash flow management; management of ISRS security administration; account receivable, accounts payable and procurement management.

This position supports fiscal responsibility by developing policies and procedures for all accounting functions to ensure adequate internal controls and compliance with State and Federal laws and regulations.

• Oversee the financial systems, accounting and projects of the college so that the college’s financial records are accurate.
• Supervise and coordinate the delivery of accounting services to properly account for all College funds.
• Maintain accounting records according to applicable State and Federal laws, rules, and regulations in accordance with General Accepted Accounting Principles.
• Review the posting of transactions to college accounts to ensure appropriate cost centers are used.
• Coordinate daily functions with business office and bookstore staff to ensure timely completion.
• Manage all banking services and cash flow for the College and ensure that adequate collateral is in place.
• Manage accounts receivable functions to ensure the College collects all revenue to which it is entitled.
• Establish and maintain processes and procedures for all invoices, receipts and collections.
• Periodically review daily cash reports and deposits to ensure funds are deposited on a daily basis.
• Supervise the collection of tuition and fees.
• Monitor referrals of delinquent accounts to Minnesota Department of Revenue to ensure that process is completed in a timely manner every semester.
• Manage and coordinate the Drop for Non-Payment process to maintain accurate enrollment figures of the College.
• Supervise and maintain the maintenance of tuition and fee tables each semester to ensure students are charged the proper amount and the appropriate revenue is collected by the College.
• Oversee the accounts payable function to ensure payments are made timely, for the correct amount and to the appropriate vendors by account payable staff.
• Monitor the monthly credit card transactions to ensure cost centers and object codes are appropriately allocated to the College chart of accounts.
• Oversee the procurement process to ensure state contracts and Minn State Campus Service Cooperative contracts used when appropriate.
• Manage the College insurance program to ensure college property and vehicles are appropriately insured at replace costs.
• Serves as the College contact with accounting issues with Minn State finance staff, Minn State internal auditors and external auditors, other Minn State institutions and all college staff and students.
• Assist in the development of the general fund budget, local fund budgets and federal and state grant budgets to support the college’s strategic plan.
• Assist the Vice President of Finance and Administration in the development and preparation of the annual budget to support the College’s Strategic Plan.
• Establish and maintain the College accounting hierarchy in the Workday system, specifically cost centers, programs, grants, and projects, that will separately track the financial activity of all College wide funds.
• Enter applicable Workday security roles, enable ISRS security, and facilitate SWIFT system access for college employees.
• Evaluate current security for all areas and make necessary changes…