Operations and Executive Partner; E-Commerce

Operations and Executive Partner (E-Commerce)

We are looking for an Executive Assistant and Operations Manager to work closely with the Founder of a rapidly growing E‑Commerce company. This is not your traditional EA role, you’ll be a trusted partner, enabling the Founder to focus on strategic growth while you keep the business running smoothly.

Work Hours: 30 hours/week (part-time and can transition into full-time); EU working hours

Work Set‑Up: Remote (PH‑based);
Independent Contractor

Salary: $800-$1200

Role Responsibilities:

• Own and manage the email inbox, priorities, and daily action items to ensure nothing falls through the cracks
• Translate ideas, meetings, and messages into clear tasks, timelines, and follow-ups
• Keep projects and team workflows moving forward through structure, accountability, and consistent execution
• Build, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflows
• Identify inefficiencies and proactively recommend and implement operational improvements
• Provide personal and administrative support, including calendar management, scheduling, and travel planning
• Overall, you create clarity, structure, and momentum so that the CEO can stay focused on strategy, decision‑making, and growth.

Role Requirements:

• 5+ years of experience as an Executive Assistant or Operations Manager supporting an e‑commerce founder or CEO
• Proven expertise in operations and project management, including building systems and automations from the ground up
• Exceptionally proactive, structured, and solution‑oriented; you create order out of complexity
• Excellent written communication and follow‑through.
• Confident decision‑maker with strong judgment, knowing when to act independently and when to elevate
• Advanced proficiency in Google Sheets, including dashboards, reporting, and automation
• Hands‑on experience with Loom, Slack, and modern project management tools
• Fluent in written and spoken English
• Strong capabilities in travel planning and logistics management for both business and personal needs

• Familiarity with AI‑powered productivity tools (e.g., Superhuman, Akiflow, Raycast)
• Experience with Shopify and/or online marketplaces (Amazon, Decathlon, )
• Exposure to financial coordination, including expense tracking and reporting
• Experience supporting affiliate, influencer, or B2B partnership

Recruitment Process:

• Initial Interview with HR
• Client Interview
• Offer and Onboarding