Administrative Assistant - Health

Under general supervision of the Employee Health Nurse Manager, the Employee Health Administrative Assistant serves as the secretary and personal assistant to the Employee Health Nurse Manager and the Employee Health Department and ensures that all clerical and administrative support work is coordinated and accurately completed. Upholds the principles of WIHCC’s Vision, Mission, and Value Statements. Maintains confidentiality of all privileged information at all times.

• Maintains regular attendance and punctuality.
• Types and prepares various correspondence, reports, manuals, tables, and meeting minutes for the Employee Health Department meetings as well as any additional WIHCC Employee Health Promotion teams.
• Receives all incoming correspondence to Employee Health Nurse Manager.
• Reviews, coordinates and prepares outgoing correspondence and reports ensuring accuracy and timeliness.
• Screens calls and visitors for the Employee Health Nurse Manager and Department, referring to appropriate staff as needed.
• Reviews and maintains appointment calendar for Employee Health Nurse Manager.
• Coordinates meetings including room reservations, participant notifications and confirmations.
• Schedules appointments and makes arrangements for conferences without prior clearance, assembles background materials for supervisor and prepares reports of the proceedings.
• Prepares accurate and appropriate travel arrangements and assists Employee Health staff members for travel and training issues related to official business.
• Prepares documents for reimbursement of travel expenses.
• Requires completion of tasks or duties assigned by a supervisor.
• Upholds all principles of confidentiality and patient care to the fullest extent.
• Adheres to all professional and ethical behavior standards of the healthcare industry.
• Adheres to WIHCCs Personnel Policies and Procedures, departmental policies, rules, and regulations.
• Interacts in an honest, trustworthy and dependable manner with patients, employees, visitors, and vendors.
• Possesses cultural awareness and sensitivity.
• Maintains compliance with all Human Resources requirements.
• Performs other duties as assigned.

Minimum Qualifications:

Associates Degree in Business or related field or 60 college credit hours and two years of Secretarial or Administrative Assistant experience required. Bilingual skills in English and Navajo language preferred. Must maintain a valid unrestricted and insurable driver’s license. Must successfully pass a background investigation and maintain suitable requirements for a Child Care position. This position is considered a Child Care position, which requires a satisfactory background check investigation and is subject to the requirements of the Indian Child Protection and Family Violence Prevention Act, as amended (henceforth referred as the ICPFVP Act).

• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of records management and basic accounting procedures.
• Knowledge of strong work ethics in the workplace.
• Knowledge of basic application of confidentiality.
• Knowledge of duties and responsibilities of the position.
• Knowledge of basic computer skills, e.g. Outlook, Word, Excel, PowerPoint.
• Ability to work under pressure, multitask and meet constant deadlines while maintaining an attention to detail and accuracy.
• Ability to be dependable in attendance and job performance.
• Ability to meet attendance, overtime (if necessary), and other reliability requirements of the job.
• Ability to accept and learn from feedback.
• Ability to effectively communicate both in written and verbal.
• Ability to provide exemplary customer service at all times.
• Ability to interact positively with others and possess great interpersonal skills.
• Ability to multitask and perform well under pressure.
• Ability to have self-confidence.
• Ability to be a great team player.
• Ability to accept and learn from supervisor/peer critique.
• Ability to be flexible and adaptable to the changing needs of the organization.

While performing the essential functions of this position, the employee is regularly…