Accounting Specialist - Accounts Payable

Accounting Specialist - Accounts Payable

The Accounting Specialist supports the Financial Services department by processing financial transactions and maintaining accurate accounting records for state, county, and institutional funds. Responsibilities include preparing journal entries, processing checks and reimbursements, uploading electronic payments, reconciling accounts, and assisting with audits, reports, and the annual escheats process. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.

• Associate’s degree or higher.

• Knowledge of community college accounting and budgeting procedures.
• Proficiency in Colleague and Microsoft Office Suite.

• Prepare and post journal entries and cash certifications with supporting documentation.
• Process travel reimbursements, payroll, e-checks, student refunds, and financial aid disbursements.
• Upload Positive Pay and NACHA files; communicate with banks and the System Office to resolve discrepancies.
• Reconcile and balance General Ledger accounts and prepare required financial reports.
• Process returned checks and maintain related documentation.
• Maintain check stock inventory and ensure proper control and storage.
• Assist with monthly state reports, year-end audits, and the annual escheats process.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will need to regularly operate and use computers, phones and other electronic equipment.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office and/or campus to attend meetings/ classes and to access files, machinery or other job‑related tools.
• The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds.
• The employee may need to position themselves by reaching, stooping, kneeling or crouching to adjust or collect equipment and/or supplies.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

• Encounters low to moderate noise levels in the work environment.