Accounts Payable Specialist

Accounts Payable Specialist

Reports to:

AP/AR Manager Supervises: N/ASummary Statement:
The Accounts Payable Specialist processes invoices and payment to vendors for all business units in the company. Primary responsibilities of the Accounts Payable Specialist include reviewing, reconciling, and remitting payment to vendors on behalf of the entire organization in a timely manner.

Essential Job Functions Process daily incoming of roughly 400 invoices via Medius Flow OCR System. This includes 3-way match of invoices, contract invoices and direct voucher expenses.

Charge expenses to accounts and proper financial dimensions by analyzing invoice/expense reports and recording entries.

Remit vendor payments weekly through vendor check run in Dynamics 365 ERP system.

Respond to incoming emails and phone calls from vendors and business units regarding open AP aging.

Maintain critical business relationships with multiple internal business units across several locations.

Maintain vendor account records including payment terms, discount opportunities, verifying federal tax , scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation.

Ensure credit is received for outstanding memos and over payments.

Issue stop-payments on checks or purchase order amendments for payment disputes.

Process employee expense reports in Dynamics 365 ERP system.

Maintain accounting ledgers by verifying and posting account transactions.

Verify vendor accounts by reconciling monthly statements and related transactions.

Process and issue timely 1099 tax documents to applicable contractor vendors within federal and state guidelines.

Research and resolve outstanding vendor and business unit issues related to vendor accounts.

Disburse petty cash by recording entries and verifying documentation.

Remain abreast of evolving company and accounting policies and best practices.

Marginal Job Functions Assists other accounting personnel as time and knowledge permit.

Participates in training and meetings as requested.

Performs other duties as assigned.

Skills, Knowledge, and Abilities Must be knowledgeable and proficient in Windows and MS Office.

Must pay excellent attention to detail and have problem-solving skills.

Must have excellent written and oral communication skills.

Dynamics ERP System and Medius Flow OCR system experience preferred.

Must work well independently in completing daily, weekly, and monthly tasks.

Must be available to work during mandatory critical times, including but not limited to month end close, quarter fiscal close, fiscal year end close and sometimes evenings and weekends.

Must work well in a team setting.

Must work well in a high volume, fast paced environment.

Education and work experience:

A 4-year 1ccounting degree preferred (or equivalent) or 4-5 years of comparable accounts payable experience is required.

ISO 5.3 Organizational Roles, Responsibilities and AuthoritiesIFB employees have the responsibility and authority to ensure to produce first quality products that meet our customer requirements.

EEO Statement In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. IFB Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, and disability or genetics.
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