Senior Administrative Assistant

Description

Under immediate supervision, performs difficult skilled clerical and secretarial work which involves administrative duties in assisting one or more administrative or professional employees; types a variety of technical reports, correspondence and various documents working from rough drafts; does related work as required.

Examples of Duties

Using word processing or other standard computer software generates a variety of technical reports, legal documents, correspondence and minute working from notes, rough drafts, or verbal instructions. Arranges appointments, arranges travel and meetings; researches, compiles and prepares or assists in the preparation of a variety of reports; performs a variety of payroll/personnel and budget activities; composes routine correspondence; processes sensitive or confidential information;

draft resolutions and other documents; designs forms or charts for departmental use; recommends changes in office procedures; invoices departments and outside agencies for services and/or materials; may train and provide lead direction to the other clerical employees; extracts and summarizes data using a microprocessor; assist with up keep of Boards and Commissions; will assist serving as receptionist; answering calls and receives and distributes mail.

Any duties assigned by Director in assisting with day-to-day responsibilities of the office.

Typical Qualifications

Education and Experience:

Any combination of education and experience equivalent to an Associate's Degree in business or public administration or a related field, supplemented by courses in business and secretarial subjects and four years experience of increasingly responsible clerical and secretarial work.

Knowledge, Skills, and Abilities:

Thorough knowledge of modern office procedures and practices; thorough knowledge of business English, spelling and arithmetic; working knowledge of word processing and spreadsheet software; ability to supervise the work of others; ability to interpret and apply policies, regulations and procedures; ability to keep financial and statistical records; ability to establish and maintain effective relationships with the public and co-workers; ability to type accurately at 60 words per minute.

Proficient with Windows 7, Microsoft Outlook, Microsoft Office Suite, program designs and development. Proficient with communication skills, both written and spoken.