Executive Assistant

1 W 4th St, Winston-Salem, NC 27101, USA

Posted Monday, June 22, 2026 at 4:00 AM

Build Your Career Where You Matter
Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?
We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits:
  Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance:
  Generous paid time off for rest, family, and self-care.
• Career Growth:
  You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture:
  Innovation, creativity, and teamwork are at the heart of everything we do.

The Executive Assistant serves as a trusted operational partner to the Chief Executive Officer and the CEO’s direct reports. This role is the central coordination point for the Executive Office responsible for ensuring that executive priorities are organized, communicated, and executed with precision and discretion across the organization.

This is a role defined by structure, reliability, and professional judgment. You will manage complex scheduling, travel, communications, board administration, and strategic project coordination while functioning as an extension of the CEO’s office. Your work protects executive time, maintains organizational efficiency, and creates the conditions for leadership to operate at its highest level.

Your Responsibilities

Executive Office Management

• Serve as the primary point of contact for the Executive Office, managing the flow of information, requests, and communications with professionalism and appropriate prioritization
• Anticipate executive needs, identify potential scheduling conflicts or logistical issues, and resolve them before they surface
• Maintain organized systems for executive correspondence, files, action items, and follow-through across all active priorities
• Protect CEO time by managing access, triaging requests, and ensuring meetings, commitments, and projects align with executive priorities

Calendar & Scheduling

• Manage complex, multi-layered calendars for the CEO and direct reports, including scheduling coordination across time zones, locations, and organizational levels
• Coordinate internal and external meetings, ensuring appropriate preparation materials, agendas, and logistics are in place in advance
• Proactively identify and resolve scheduling conflicts; communicate schedule changes clearly and promptly to all affected parties
• Maintain awareness of shifting priorities and adjust calendar management accordingly with minimal direction

Travel Management

• Arrange comprehensive travel itineraries for the CEO and executive team, including flights, accommodations, ground transportation, and on-site logistics
• Anticipate travel complications and build appropriate contingency into arrangements; communicate itinerary details with sufficient lead time for preparation
• Manage travel expense reporting and reconciliation accurately and on schedule

Executive Communications

• Draft, edit, and prepare executive correspondence, presentations, briefings, and internal communications on behalf of the CEO with high accuracy and appropriate tone
• Screen and prioritize incoming communications; route items appropriately and ensure the CEO is informed of time-sensitive matters without unnecessary interruption
• Maintain consistent, professional communication with board members, investors, customers, employees, and external stakeholders on behalf of the Executive Office

Board & Meeting Administration

• Coordinate board meeting logistics including scheduling, materials preparation, distribution,…