Administrative Support Associate

Please see Special Instructions for more details.

Classification Information

Position Classification Title

Position Classification Title Administrative Support Associate

FLSA

FLSA Non-Exempt

Position Class

Position Class 10421

Position Overview

Join the Ramily!

Join the Ramily!

Winston-Salem State University ( WSSU ) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina’s only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education ( ACE ). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities.

Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence.

Situated in Winston-Salem, North Carolina—known as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways.

With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.

Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below:

The Department of Biological Sciences at Winston-Salem State University invites applications for an
Administrative Support Associate
. The department is one of the University’s largest undergraduate teaching units, serving biology majors, students in STEM and health sciences programs, and those completing general education requirements. The Administrative Support Associate serves as the department’s primary administrative and operational support professional, coordinating a broad range of academic, financial, personnel, and operational functions. Preference will be given to candidates with experience in higher education and a background in biology, another natural science, or a science-based academic environment.

Responsibilities of the Administrative Support Associate include:

• Coordinate the daily administrative operations of the Department of Biological Sciences and provide support to the department chair, faculty, staff, and students.
• Serve as the primary point of contact for faculty, students, visitors, and external stakeholders, respond to inquiries, and refer complex issues to the department chair
• Schedule meetings, interviews, events, and departmental activities; prepare reports and professional correspondence
• Develop and maintain office procedures that improve efficiency and continuity of operations
• Coordinate personnel actions, onboarding activities, and faculty support processes, and serve as the liaison between the department and Human Resources, Academic Affairs, Finance, Purchasing, Facilities, Information Technology, and other university offices
• Process departmental purchasing, procurement, and vendor payments
• Manage departmental P-Card transactions and reconciliations
• Monitor departmental budgets and reconcile Banner financial reports
• Process travel authorizations and reimbursements
• Coordinate contracts, service agreements, and equipment purchases while ensuring compliance with university policies
• Coordinate faculty searches, meetings, special events, and departmental initiatives
• Support instructional and laboratory operations through coordination of administrative processes
• Maintain confidential personnel, financial, purchasing, and student records
• Assist with documentation for assessment, accreditation, annual evaluations, and other university reporting requirements

Primary Function of Organizational Unit

The Department of Biological Sciences is one of the University’s largest undergraduate teaching departments. The department provides instruction for biology…