Administrative Support Associate

Administrative Support Associate

Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Please note:

* A criminal background check will be conducted on the candidate finalist prior to the offer of employment.

* If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.

* Salary will be determined based on competencies, equity, budget, and market considerations.

* Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.

* Failure to complete the application completely may result in you not being considered for the vacant position.

* Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.

* If you have general questions about the application process, you may contact Human Resources ividuals with disabilities requiring disability-related accommodation in the application and interview process, please call .

Position Classification Title
- Administrative Support Associate

FLSA
- Non-Exempt

Position Class - 10421

Position Overview

Join the Ramily! Winston-Salem State University (WSSU) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina's only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education (ACE). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities.

Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence.

Situated in Winston-Salem, North Carolina—known as the city of Arts and innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways.

With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn.

Position Summary
- The Department of Biological Sciences at Winston-Salem State University invites applications for an Administrative Support Associate. The department is one of the University's largest undergraduate teaching units, serving biology majors, students in STEM and health sciences programs, and those completing general education requirements. The Administrative Support Associate serves as the department's primary administrative and operational support professional, coordinating a broad range of academic, financial, personnel, and operational functions.

Preference will be given to candidates with experience in higher education and a background in biology, another natural science, or a science-based academic environment.

Responsibilities of the Administrative Support Associate include:

• Coordinate the daily administrative operations of the Department of Biological Sciences and provide support to the department chair, faculty, staff, and students.
• Serve as the primary point of contact for faculty, students, visitors, and external stakeholders, respond to inquiries, and refer complex issues to the department chair.
• Schedule meetings, interviews, events, and departmental activities; prepare reports and professional correspondence.
• Develop and maintain office procedures that improve efficiency and continuity of operations.
• Coordinate personnel actions, onboarding activities, and faculty support processes, and serve as the liaison between the department and Human Resources, Academic Affairs, Finance, Purchasing, Facilities, Information Technology, and other university offices.
• Process departmental purchasing, procurement, and vendor payments.
• Manage departmental P-Card transactions and reconciliations.
• Monitor departmental budgets and reconcile Banner financial reports.
• Process travel authorizations and reimbursements.
• Coordinate contracts, service agreements, and equipment purchases while ensuring compliance with university policies.
• Coordinate faculty searches, meetings, special events, and departmental initiatives.
• Support instructional and laboratory operations through coordination of administrative processes.
• Maintain confidential personnel, financial, purchasing, and student records.
• Assist with documentation for assessment, accreditation, annual evaluations, and other…