Administrative Coordinator

Reynolds American is evolving into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.

To achieve our ambition, we are looking for colleagues who are ready to join us on this journey. Tomorrow can’t wait, let’s shape it together!

The Administrative Coordinator role will provide key administrative support to the Employee Relations & Employment Law department and the Rewards team members. To effectively execute the job responsibilities, the Administrative Coordinator should demonstrate expertise in all administrative functions. They should be proficient in all departmental office technology. In addition, they should be able to maintain knowledge of various programs and projects specific to the Employee Relations & Employment Law team simultaneously.

The Administrative Coordinator position requires strong prioritization and organizational skills, a heightened sensitivity to deadlines and a high degree of professionalism and commitment to confidentiality. The position requires the ability to function as an individual contributor in a team environment, and to effectively manage competing priorities in order to accomplish a variety of goals. It will be important that the Administrative Coordinator work pro‑actively, independently with a high degree of initiative and capacity to anticipate the needs of professionals.

• Pro-active management of complex calendars including arranging and rearranging appointments as needed for internal and external stakeholders.
• Support the planning and coordination of domestic and international travel logistics; including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.
• Handle incoming and outgoing phone and electronic communications while exercising and maintaining the highest level of confidentiality.
• Organize, prioritize, and execute administrative tasks and projects as requested by the VP Employee Relations & Employment Law and VP of Rewards.
• Work closely and collaboratively with the other HR Administrative Coordinators and Rewards Team in support of special assignments, including ongoing responsibility to execute the administration of severance agreements.
• Workload management; manage multiple assignments with a strong focus on organization and prioritization.
• Answer inquiries and direct to appropriate parties for prompt and efficient resolution.
• Maintain documents and records in accordance with administrative and record retention policies.
• Work on special projects and assignments as requested.
• Attend and participate in meetings and events as required.

• High School diploma required;
  Associate's or Bachelor’s degree preferred.
• 5+ years of administrative experience supporting multiple leaders, including senior executives.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars, meetings, travel arrangements, and executive priorities.
• Ability to anticipate needs, manage competing priorities, and adapt in a fast-paced environment.
• Experience coordinating international travel, events, and SharePoint administration preferred.
• Flexibility to support business needs outside standard business hours when required.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to work independently while building effective relationships across all levels of the organization.
• Ability to quickly learn new systems and troubleshoot basic technology issues.
• Superior prioritization,…