Assistant Project Manager – Mechanical

Administrative Assistant – Mechanical Roles and Responsibilities

• Day-to-day administrative support for the Operations and Mechanical team.
• Distribute weekly labor schedule and crew list.
• Provide crew list updates and travel information weekly to payroll and HR.
• Organize and prepare, and attend multiple weekly meetings, responsible for meeting minutes and follow-up.
• Provide support to field staff for Time & Attendance, expenses, PTO, etc.; assist in general troubleshooting.
• Coordinate travel arrangements for Charlotte Mechanical Construction per company guidelines/policy.
• Assist Labor Coordinator in acting as a liaison between labor agencies and the project teams to fulfill project needs.
• Establish solid communication with all staff, both field and corporate, customers, and vendors.
• Assist with the submittal management process and track equipment orders. Ensure all logs are correct and up to date.
• Support Warehouse by tracking PO inventory (daily function), recording incoming shipping dates, receiving dates and bin locations.
• Assist with Closeout documentation. Track and follow up with subcontractors and equipment vendors for warranty dates when required.
• Capture Lessons Learned and share with the project team for estimating purposes.
• Other such duties and responsibilities as needed.

• Demonstrated proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint) and basic Windows environment.
• Knowledge of Mechanical Systems and construction is a plus.
• Demonstrated competence in written and verbal communication skills.
• Ability to positively represent the company and communicate with others at varying technical levels.
• Must successfully pass a background check & drug test.
• Physical Demands:
  Constant sitting, walking short distances, bending, stooping, twisting, reaching above and/or below shoulder, handling/grasping documents or office equipment, clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in‑person and/or on the telephone, vision sufficient to read source materials and computer screen data, repetitive motions for computer equipment use, lift 25 lbs. occasionally, 5‑10 lbs frequently to lift/carry/move objects, files and documents.

Work is performed in an office environment with air conditioning and bright lights.

• MSS Solutions, LLC is an equal‑opportunity employer and a drug‑free environment.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.