Program Coordinator I - PA Studies - Wake Forest University School of Medicine (WFUSM

Department

85072 Wake Forest University Health Sciences - Academic PA Studies

Full time

Yes

40

Full time, 40 hours per week

$25.30 - $37.95

The Wake Forest PA program within the Wake Forest University School of Medicine (WFUSM), has a rich history of producing highly capable and competent clinicians. We are fortunate to have two campuses in North Carolina (Boone and Winston-Salem). The two-year PA program is divided into didactic/preclinical (1st year) and rotation/clinical education (2nd year). There are on average 88 students in each class with 24 of those on the Boone campus.

The Department of PA Studies (DPAS) is seeking a program coordinator who will be located on the Winston Salem campus.

The program coordinator will work in collaboration with key program personnel to support day-to-day operations across all aspects of the educational programs. Responsible for planning, designing, and implementing programs, assisting in data collection, establishing protocols and reviewing program offerings. Provides management oversight to the data management and financial reporting for programs. Responsible for the operational execution and management of special projects within the department, including providing process management oversight, leading process improvement initiatives, and assisting leadership with strategic plan initiatives.

Collaborating closely with program director, key program staff & faculty, and students, you will provide administrative support to operations spanning event management, communications, expense management, curriculum and evaluation.

• Day to day point of contact for Winston Salem program specific issues, events, and other responsibilities including but not limited to classroom coverage (as needed), guest & faculty support (copies, parking, building issues, etc.)
• Preclinical:
  Provide support to ensure smooth curriculum delivery including but not limited to set-up and tear-down for curricular events such as lab practicals, simulations, and assessments; reviewing curriculum recordings in Echo
  360; knowledgeable in LMS – one
  45; tracking student attendance in Qwickly.
• Clinical:
  Provide support to ensure smooth curriculum delivery including but not limited to planning, set-up and tear-down for Preparing Future Professionals and Clinical Year Prep courses. As requested, assist with course schedules on one
  45 and schedule Echo
  360 curriculum recordings as needed.
• DMSc Program:
  Administrative support to DMSc program director and course directors. In conjunction with Director of Admissions, oversee the DMSc application process for DMSc applicants; scheduling virtual information sessions in College Net and sending follow-up communication; work with departmental social media and marketing manager to ensure website updates are complete and upcoming sessions & deadlines publicized; ensure timely replies to wakedmsc inbox inquiries, prepare applications for faculty review, communicate with prospective and accepted applicants via College Net.
  
  Providing timely communication to students from acceptance to matriculation.
• MMS Admissions:
  Provide support for MMS application cycle including but not limited to College Net support, monitoring inquiries to paadmit inbox, assisting with check-in tech support for applicants (as requested), assisting with interview day logistics and recording scores.
• Evaluation and Testing:
  Support evaluation activities for preclinical and clinical year including but not limited to end-of-unit & end-of-rotation exams and assessments: submitting CEAL requests, room reservations, and proctoring. Assisting with remediation proctoring as requested.
• Accreditation:
  Work closely with vice chair to monitor ongoing accreditation standards process by scheduling meetings for vice chair/program director and ensuring assigned tasks are completed.
• Manage payments related to assigned program responsibilities.
  
  Responsibilities include:
  
  collecting documentation and submitting set up requests for new…