Billing & Finance Assistant

Description

Compiles and maintains accounts payable records. Records payments to customers' accounts and maintains accounts receivable records by performing the following duties.

Finance Director

Position is full-time

• Maintain Accounts Payable, Accounts Receivable, and all cash receipts records.
• Transmit all monthly billings electronically for Innovations, Day Activity SALS, and Long-Term Support to the appropriate sources.
• Generate and process invoices for The Enrichment Center's contracts
• Work with Operations and MCOs to resolve billing issues in a timely manner.
• Understand and comply with all state and federal regulations related to Services and Programs offered.
• Input all billing information into the accounts receivable module
• Enter finalized cash receipts in Financial Edge.
• Research and process charge back, returns, and bad checks.
• Answer accounts receivable phone inquiries and follow up accordingly.
• Research and process invoice payments.
• Prepare accounts payable checks.
• Prepare accounts payable reports and maintains all accounts payable files.
• Reconcile assigned accounts within established timelines.
• Orders supplies for programs, administration, and facility.
• Treats individuals served and other staff with respect and dignity.
• Prepares analysis of accounts as required.
• Assist Finance Director with monthly closing.
• Assist Finance Director with annual audit and year-end closing.
• Assist with related special projects, as required.

• Adaptability – Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Behave Ethically – Understand ethical behavior and business practices and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships – Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively – Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation – Look for new and unique ways to improve processes when possible.
• Focus on Client Needs – Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork – Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead – Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions – Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize – Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Plan – Determine strategies to move the organization forward, set goals, create and implement action plans, and evaluate the process and results.
• Service Focused – Anticipate the needs of internal and external employee and work diligently and empathetically to assist with a positive attitude.
• Solve Problems – Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Think Strategically – Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.

• Clean criminal background.
• Demonstrate ability to establish and maintain effective working relationships with coworkers, agency employees, and the general public.
• Must be well organized.
• High level of interpersonal skills to handle sensitive and confidential documentation.
• Knowledge of general accounting principles and procedures.
• Ability to operate most standard office equipment.
• Attentive to detail in all areas.
• Ability to meet deadlines with minimal supervision.
• Good to excellent spelling, grammar and written communication skills.
• Exc…