Receptionist, Administrative​/Clerical

Seeking a detail-oriented Receptionist in Winter Garden, FL, to provide front desk support, manage multi-line phone systems, and assist with administrative tasks. The ideal candidate will have strong communication, organizational skills, and proficiency in Microsoft Office.

Job Title: Receptionist

Job Duration: 3 Months with possible chance of extension

• Greet and direct visitors in the office.
• Operate multi-line telephone system to answer incoming calls and direct callers to appropriate personnel.
• Retrieve messages from voicemail and forward to appropriate personnel.
• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department; take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information; welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issue passes when required; update appointment calendars; prepare travel vouchers; take payments for services and products.
• Receive, sort, and route mail; maintain and route publications; maintain fax machines; assist users; send faxes; retrieve and route incoming faxes; create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Order, receive, and maintain office supplies.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Work on standard issues/problems.
• Regularly required to sit, talk, and hear; occasionally required to walk, stoop, kneel, crouch, or crawl; must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.

• Knowledge of Microsoft Office applications.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,