Executive Administrative Assistant

Executive Assistant

We are seeking a sharp, adaptable Executive Assistant to serve as a trusted partner to our Park President and keep our day-to-day operations running seamlessly. In this role, you'll master high-level executive support—from complex scheduling and travel to expense management—while driving broader workplace coordination. If you bring exceptional organization, sound judgment, and absolute discretion in a fast-paced environment, we'd love to hear from you.

This is a Fully Onsite position based at LEGOLAND Florida.

Key Responsibilities

• Executive Support & Calendar Management:
  Manage complex calendars across multiple time zones, anticipate leadership needs, resolve scheduling conflicts, and handle confidential information with strict discretion.
• Travel & Meeting Coordination:
  Oversee seamless domestic and international travel itineraries, along with full meeting logistics, agendas, briefing materials, presentations, and action-item tracking.
• Financial Administration:
  Process expenses, purchase orders, and invoices accurately and promptly, ensuring proper approvals and supporting basic budget tracking.
• Office & Workplace Operations:
  Coordinate daily office operations, vendors, supplies, and meeting spaces to maintain a professional, welcoming environment while driving administrative process improvements.
• HR & Employee Engagement:
  Partner with HR and IT to support onboarding logistics, team offsites, employee engagement, recognition programs, and charity initiatives.
• Projects & Stakeholder Communication:
  Serve as a central contact for internal/external stakeholders, collaborate with regional and global EA networks, and provide cross-functional support for special projects and reporting.
• Community & Stakeholder Engagement:
  Partner with the Chamber of Commerce, local Winter Haven businesses, and Merlin charitable organizations to drive key community and organizational initiatives.

Qualifications and Experience

• Demonstrated experience in an administrative or executive support role in a fast-paced environment.
• Experience supporting senior leadership and preparing executive-level materials preferred.
• Experience supporting office operations, events, or workplace coordination is beneficial.
• Strong organizational, planning, and time management skills with high attention to detail.
• Ability to manage multiple priorities, adapt to changing demands, and meet deadlines.
• Effective communication skills, both written and verbal.
• Strong interpersonal skills with the ability to build relationships across teams.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion and professionalism.

Excellent Health Care Options:
Comprehensive medical, dental, and vision coverage. Paid Time Off (PTO). Merlin Magic Pass:
Free entry for friends and family to our amazing parks & attractions. Recognition Programs and Rewards. 401(k) Program:
Save for the future with company matching contributions. Tuition Reimbursement Programs:
Get support for further education and career growth. Numerous Learning and Advancement Opportunities:
Grow your skills and advance your career with us!

Competitive