Traffic Office Coordinator

Must have the physical, developmental, and mental ability to perform job tasks,
 work efforts,
 responsibilities and duties of the job illustrated. The job description herein
 provides for the range of
 duties to be performed for this position. It is not intended to reflect all
 duties that are required within
 this position.

MAJOR FUNCTIONS

Assist Traffic Control Supervisor with office management practices. In the
 absence of the Traffic Control
 Supervisor, dispatch sign installation staff to routine and/or emergency
 situations and distribute work
 assignments per the Supervisor’s instructions. Verify accuracy of work submitted
 by sign technicians.
 Update and maintain spreadsheets for sign maintenance. Track sign fabrication
 orders for internal and
 external customers.

ILLUSTRATIVE DUTIES

• Assist the Traffic Control Supervisor with office management practices
 
• Assist the Traffic Control Supervisor with processing sign work orders and
 invoices
 
• Assist the Traffic Control Supervisor in tracking employees’ information,
 including leave time,
 evaluations, workers compensation information, etc.
 
• Maintain computer databases and spreadsheets, including employee training,
 certifications
 
• Schedule required employee CDL physicals
 
• Coordinate the repair and maintenance of county vehicles assigned to the
 Traffic Section
 
• May provide unskilled laboring tasks to support the fabrication of traffic
 control signs
 
• May investigate questions or complaints from citizens related to traffic sign
 installation, and
 communicate with them via telephone, personal contact and correspondence
 
• Confer with Traffic Control Supervisor and others to resolve problems
 
• Guide citizens according to established procedures, providing information as
 directed
 
• Provide citizens with prompt and courteous response to requests
 
• Perform and coordinate work and procedures
 
• Operate typewriter, personal computer and/or remote computer terminals
 
• Responsible for establishing and maintaining office files
 
• May provide administrative assistance, including filing and record keeping, to
 other groups within the
 Traffic Section of Roads & Drainage
 
• Performs other related duties as required

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of modern office and record keeping methods, practices and
 procedures
 
• Ability to work independently and adhere to prescribed routines
 
• Must be proficient in the use of currently utilized personal computer software
 
• Ability to maintain effective working relationships with employees and the
 general public
 
• Ability to assimilate effectively both verbal and written
 
• Ability to walk, bend, stoop, sit, stand, crouch, or kneel
 
• Must be able to push, pull, lift, and/or carry materials of five (5) pounds or
 greater with the maximum
 weight being fifty (50) pounds of weight
 
• Ability to see, talk, hear, sit, ambulate independently, perform tasks that
 require eye and hand
 coordination, make written notes, perform data entry keying efforts, and
 communicate effectively both
 orally and in writing

MINIMUM QUALIFICATIONS

• Graduate of an accredited high school or possess an acceptable equivalent
 diploma and have a minimum
 of three (3) years clerical office experience
 
• Must be able to utilize all features of required software and personal
 computers utilized by the assigned
 work unit
 
• Must have a valid driver's license and be able to secure a valid Florida
 driver’s license at the time of
 employment within this classification
 
• A comparable amount of related training and experience may be substituted for
 the minimum
 qualifications

Special Requirements

This position may be required to report for work when a declaration of emergency
 has been declared
 in Polk County.