Staff Assistant

Requisition No: 881999

Agency:
Agriculture and Consumer Services

Working Title:

STAFF ASSISTANT -

Pay Plan:
Career Service

Position Number:

Salary: $41,000.18 - $45,100.12

Posting Closing Date: 08/25/2026

Total Compensation Estimator Tool

STAFF ASSISTANT

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

• OPEN COMPETITIVE OPPORTUNITY***

Sara Restrepo, Phone

• A high school diploma or its equivalent and three (3) years of secretarial or clerical work experience; or
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience; or
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.

A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

Requires possession of a valid Class E driver license.

• ATTENTION CANDIDATES***

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

This position has vendor invoice/warrant processing responsibilities 215.422, F.S.

Occasional travel required.

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

GENERAL STATEMENT:
This position serves as an office assistant and provides administrative support to the Bureau of Plant Inspection. The incumbent assists in all facets of coordinating and reporting activities.

Reviews reports submitted by field staff and enters data in relevant databases. Ensures billing information is accurate and up to date in Plant Pay Dynamics. Receives and properly routes telephone calls, emails, and Helpline tickets, facilitating timely responses to requests.

Conducts fiscal activities for the Regional Administrator. Activities include preparing requisitions and purchase orders, assembling and gathering signatures for recurring bill forms, processing and submitting invoices and contract summaries, maintaining vendors’ contact information and accessing and inputting information into the Administrative Image Management (AIMS) system.

Responsible for reviewing and preparing a summary of vehicle reports, checking the accuracy of submitted information, and inputting necessary data into the Florida Fleet Wave system. Submits requests for corrections to information in the Fleet Wave system to the Property Office.

Responsible for ordering office supplies and uniforms. Develops and maintains a digital log of all orders placed, verifies accuracy upon receipt, and processes invoices for items…