Senior Administrative Assistant​/Proposal Coordinator

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.

This position will play a key role in managing HCRC’s proposal pipeline, including SAM.gov opportunity tracking, solicitation review, compliance matrices, proposal calendars, document preparation, contributor coordination, quality control, and final submissions.
The ideal candidate has exceptional organizational and document-production skills and can effectively manage multiple priorities and strict government proposal deadlines.

• Monitor
  SAM.gov and other procurement sources
  for RFPs, RFQs, RFIs, Sources Sought, and relevant federal contracting opportunities.
• Maintain the company’s
  opportunity pipeline, proposal calendar, deadlines, and submission tracker
  .
• Review solicitations, amendments, instructions, and evaluation criteria to identify proposal requirements and deadlines.
• Develop and maintain
  proposal compliance matrices, outlines, schedules, checklists, and internal milestones
  .
• Coordinate proposal inputs and assignments with executives, subject matter experts, consultants, subcontractors, and teaming partners.
• Collect and organize
  resumes, past performance, corporate experience, certifications, capability information, letters of commitment, and other proposal documentation
  .
• Assist with preparing and formatting technical, management, staffing, key personnel, past performance, and administrative proposal sections.
• Edit, proofread, format, and perform quality-control reviews to ensure proposals are accurate, professional, and compliant.
• Maintain proposal templates, corporate boilerplate, past performance records, resumes, capability statements, and reusable content.
• Track amendments, questions and answers, contributor deadlines, reviews, and outstanding proposal requirements.
• Conduct final compliance checks and coordinate executive review and approval.
• Prepare and execute
  final government proposal submissions
  , verify successful receipt, and maintain submission records.
• Track post-submission activities, clarifications, revisions, awards, debriefings, and lessons learned.
• Conduct basic research on agencies, contracting opportunities, competitors, incumbent contractors, and potential teaming partners.

• Provide senior-level administrative support to executive leadership, including calendar management, scheduling, meetings, correspondence, reports, presentations, and special projects.
• Prepare professional Word, Excel, PowerPoint, and PDF documents.
• Track executive action items, organizational deadlines, and priority deliverables.
• Maintain organized electronic files, corporate records, proposal documentation, and SharePoint resources.
• Coordinate meetings, travel, communications, and other administrative requirements.
• Communicate professionally with government clients, employees, consultants, vendors, subcontractors, and teaming partners.
• Handle confidential, proprietary, and procurement-sensitive information with discretion.

• 5+ years of administrative, executive support, proposal coordination, business development, or related experience.
• Bachelor's degree preferred; equivalent…