Associate Vice President, Finance

Job Title

This responsible professional position is responsible for the day-to-day administration of all activities related to the planning, design, and development of budgeting, financial reporting, payroll, central services, accounts payable and receivable, property, auxiliary services, procurement, and cash control and reporting to the Vice President of Finance.

• Maintains regular attendance.
• Oversee daily operations of the finance department, along with oversight of the procurement and central receiving.
• Maintain official financial records of the College. Establish and monitor internal controls.
• Develop standards and provide guidance for processing accounts receivable, payable, travel, receiving, grants management, and collection activities.
• Provide professional accounting input relative to college programs and policies.
• Train, evaluate, reward, and encourage, as well as discipline assigned employees.
• Establish and implement short and long-range departmental goals, objectives, policies, and operating procedures.
• Know and enforce Polk State College Policies and Procedures.
• Integrate the goals and objectives of the financial/business services office with those of the institution.
• Develop and/or recommend methods for implementing and then implement programs, services, or procedures mandated by law, rule, or directive.
• Oversee the budget and resource allocation of all areas assigned.
• Administrative system – Finance module oversight. Coordinates testing and system updates with Data Processing and users.
• Responsible for maintaining appropriate security within the Finance module.
• Serve on planning and policy-making committees.
• Manage the preparation of annual financial reports and various other State-mandated reports.
• Assist with the preparation of the budget.

Consulting Tasks:

• Consults regularly with college administrators and other college personnel.
• Consults with auditors, outside vendors, and other business partners of the College.
• Consults with students on issues relating to the division.
• Serves with other personnel on committees.

Supervises the following staff:

• Controller
• Administrative Assistant.
• Accounts Payable
• Accounts Receivable
• Central Services Supervisor

Required Skills:

• Knowledge of principles and practices of administering public accounting and finance systems and procedures.
• Knowledge of applicable laws, regulations, procedures, and processes governing the receipt, custody, and expenditure of monies.
• Knowledge of state and federal college student laws.
• Ability to work cooperatively with college personnel.
• Excellent written and oral communication skills.
• Knowledge of the use of management information systems to support business office services and related activities.

Working Conditions:

• Normal office working conditions.
• Attendance at seminars and conferences is required.

Salary and Benefits Information:

• This position is level P19.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

Required Education:

• A Bachelor's degree in accounting with one of the following: an MBA, Master's in Accounting, or a CPA is required.

Preferred Education:

• CPA is preferred.

Required Experience:

• Six years of experience in public accounting and administration or related area is required, or an equivalent combination of training and experience.

Submissions that do not include all parts of the following required information will not be considered:

• a resume
• cover letter
• an electronic job application (all sections MUST be completed)

Important Information:

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States.…