Accounts Payable Supervisor

Accounts Payable Supervisor

Directly assist the AP Manager in ensuring departmental processes are reviewed and followed by AP team members.

• Ensure all vendor invoices are processed, and payments are made promptly.
• Manage receipt, verification, and coding of invoices to the appropriate expense and cost codes.
• Directly review and process weekly departmental check runs.
• Identify and review processing efficiencies (with AP Manager) to improve current procedures.
• Work closely with corporate, property, and draw accountants to ensure efficient workflow processing.
• Identify and investigate billing discrepancies by reconciling vendor accounts and monthly statements.
• Review and maintain vendor files, including W9 & COIs.
• Ensure proper maintenance, filing, and storage of all AP records.
• Review and supervise AP staff.
• Training new hires in processes and procedures.
• Assist with mid-year and year-end staff performance evaluations.
• Create and update SOPs for the AP team.
• Monitor aging reports and manage the resolution of outstanding payment issues.

• Bachelor's degree in Accounting, Business Administration, or closely-related.
• 2 years experience in a bookkeeping or accounting role, including at least 12 months of AP Process Management (purchase requisitions, invoice capture, invoice approval, payment authorization, payment execution, and reconciliation), financial reporting, audit coordination, and managing tax filings.
• Demonstrated experience of building new procedures and processes to improve AP efficiency.
• Demonstrated proficiency in accounting and ERP systems, including using Quick Books, Procore, and SAP.