Executive Assistant

Executive Assistant, Winter Park FL – Immediate Contract to Hire

Jobot Consulting is hosting this position. This opportunity is available immediately for contract‑to‑hire.

Hosted by:
David Hyon

Salary: $25–$31 per hour.

Join a well established team invested in your growth, development, and continued success.

Rewarding work and responsibilities. Excellent culture and peers.

• Provide high‑level administrative support to the executive team by managing an active calendar of appointments, arranging complex and detailed travel plans, itineraries, and agendas.
• Facilitate strategic communications, including drafting correspondence and other communications as directed.
• Announce new initiatives to the team and coordinate the execution of these initiatives.
• Plan, coordinate, and ensure the executive's schedule is followed and respected. Provide a “gatekeeper” and “gateway” role for direct access to the executive's time and office.
• Set up and plan meetings, including logistics, agendas, and follow‑up actions. Attend meetings and take detailed minutes as needed.
• Handle incoming calls professionally and route them appropriately.
• Coordinate appointments and manage the executive’s calendar effectively, including the scheduling and organization of regular and ad‑hoc meetings.
• Prepare and format technical reports and presentations, ensuring they are accurate, well‑written, and visually appealing.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.

• Associates or Bachelor’s degree in Business Administration, Engineering, or related field preferred.
• Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management; experience in the engineering industry is a plus.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Expert proficiency in Microsoft PowerPoint and Word, with the ability to quickly learn new software and tools.
• Exceptional communication skills, with a proven ability to handle sensitive matters with integrity and discretion.
• Ability to work under pressure and meet tight deadlines.
• Excellent problem‑solving skills, with a proactive approach to resolving issues before they arise.
• Demonstrated ability to achieve high‑performance goals and meet deadlines in a fast‑paced environment.
• Must be flexible and able to work outside of normal working hours when required.
• Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, and external partners.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws regarding consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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Interested? Click the “Easy Apply” button or contact us via the Linked In page. For more information about this role and Jobot Consulting, visit our website.