Faith Formation Administrative Assistant

SUMMARY

The Faith Formation Administrative Assistant enhances the effectiveness of the parish Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Parish Catechetical Leader and the Director of Adult/Family Faith Formation and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish.

The Diocese of Orlando’s four core values lay the foundation for the work performed by employees.

1. Authenticity:
Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

2. Respect:
Afferming each person’s God-given dignity and uniqueness.

3. Courage:
Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment:
Individually and collectively, we are steadfast to the team and its purpose.

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Serves visitors by greeting, welcoming, and directing them.
• Provides receptionist services for the Faith Formation office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics whether by scan, fax, or e-mail.
• Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating and updating forms, updating bulletin boards, counting and tracking monies that come in from parents, students, and staff; prepares weekly deposit and submits to Finance Office.
• Creates and maintains a variety of permanent records to include rosters, letters, financial records and registrations; gathers all required information for those preparing for Sacraments such as baptismal certificates.
• Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed.
• Prepares reports by collecting information and data.
• Maintains catechist contacts, files, and documents.
• Maintains database of families and students enrolled in programming; completes registrations; updates records for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually.
• Attends required meetings and gatherings, taking meeting minutes and offering assistance as needed.
• Orders faith formation related office and catechist materials.
• Maintains supplies and resources for faith formation in an organized manner.
• Maintains confidentiality in all areas of responsibility as required.
• Contributes to team effort by accomplishing related results as needed.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

High school diploma or equivalent required, supplemented by four (4) or more years of experience in an office or administrative environment. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, required.

• Strong organizational and interpersonal…