Project Administrator
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
About Hedrick Brothers Construction
Founded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values:
Growth, Resourcefulness, Integrity, and Team — and a culture built on doing right by our people, our trade partners, and our clients.
The Project Administrator supports the Project Manager and project team with the daily administration and processing that keep projects on schedule and on budget — spanning contracting, procurement, payment processing, and contract administration. You own the documentation and financial processing that keep the project running smoothly behind the scenes.
What You'll Do Contract & Document Administration- Manage submittal packages and obtain shop drawings, product data, and samples per the contract documents.
- Assist the PM with preparing and writing contracts and purchase orders, and with processing RFIs.
- Record and monitor the Notice of Commencement, bonds, and Builders Risk policies.
- Verify and maintain subcontractor compliance, including insurance coverage, licenses, and permits.
- Issue subcontractor change orders and purchase orders once the owner has signed a PCCO.
- Process invoices and subcontractor pay applications in Timber scan and enter team timesheets in Procore.
- Assist with monthly applications for payment and follow up on routing and scheduled payments.
- Enter Potential Change Orders in Procore for PM review and manage the Owner Direct Purchase Program.
- Distribute procurement information to the PM and appropriate parties to expedite the project, flagging delays immediately.
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