Billing Specialist

Description We are looking for an experienced Billing Specialist to join our team on a contract-to-permanent basis in Winter Park, Florida. This position plays a key role in supporting the financial operations of a non-profit organization by ensuring accurate and timely preparation, submission, and tracking of invoices for grants, contracts, and program services. The ideal candidate will have a strong background in billing processes, compliance, and financial reporting, with a commitment to maintaining data integrity and resolving discrepancies effectively.

Responsibilities:

- Prepare and submit accurate invoices for grants, contracts, and program services in compliance with funder and payer requirements.

- Collaborate with program leaders and finance staff to verify service data and align billing with program activities.

- Maintain organized and audit-ready billing files that adhere to grant, contract, and regulatory standards.

- Communicate with funders, payers, and internal teams to address billing inquiries and resolve compliance issues.

- Track billed amounts, monitor receivables, and ensure grant reimbursement aligns with budgets and contract limits.

- Investigate and resolve billing discrepancies, denials, and other issues, escalating complex matters when necessary.

- Ensure accuracy of billing-related data in case management, accounting systems, and spreadsheets.

- Generate routine reports on billing, aging, and grant reimbursements to support strategic financial decision-making.

- Identify opportunities for process improvements and assist in implementing enhanced billing procedures.

- Monitor spending against budgets and contract limits to support effective revenue tracking. Requirements - A minimum of 2 years of experience in billing functions, preferably within a non-profit organization.

- Proficiency in computerized billing systems and financial reporting tools.

- Familiarity with grant accounting, contracts, and invoice processing.

- Strong knowledge of accounts receivable processes and budget monitoring.

- Ability to maintain compliance with audit and regulatory standards.

- Excellent attention to detail and organizational skills for managing billing documentation.

- Effective communication skills to liaise with funders, payers, and internal teams.

- Analytical skills for tracking revenue and resolving billing discrepancies.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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