Executive Assistant-C-Suite

Position Summary

The Executive Assistant, C-Suite is a highly trusted and proactive partner supporting Prevail Bank’s C-suite Executive Leadership Team. This role provides sophisticated executive support while serving as a central point of coordination across the executive team and broader organization.

This is not a traditional administrative support role. The Executive Assistant, C-Suite is expected to anticipate needs, exercise strong judgment, manage competing priorities, and independently drive work to completion. The role requires an individual who is highly organized, resourceful, polished, and comfortable operating in a fast-paced environment with access to highly confidential and sensitive information.

In addition to executive support, this position plays a key role in enterprise-level coordination, executive team operations, board and governance support, and company events connected to the C-suite’s vision and organizational priorities.

• Provide high-level administrative and organizational support to multiple members of the C-suite Executive Leadership Team.
• Proactively manage complex calendars, scheduling priorities, meetings, and commitments across multiple executives.
• Coordinate travel arrangements, itineraries, meeting logistics, expenses, and related executive needs.
• Anticipate scheduling conflicts, competing priorities, and executive needs and proactively develop solutions.
• Prepare correspondence, presentations, reports, meeting materials, and other executive-level communications.
• Handle confidential and sensitive information with exceptional judgment and discretion.
• Serve as a professional and trusted point of contact between executives and internal and external stakeholders.

• Coordinate and provide executive-level support for Board of Directors meetings, board committee meetings, Executive Leadership Team meetings, strategic planning sessions, and other high-priority leadership forums.
• Manage meeting calendars, annual meeting schedules, room and technology logistics, attendee coordination, materials deadlines, catering, travel coordination, and other meeting requirements.
• Prepare, compile, proofread, and distribute board packets, committee materials, executive agendas, briefing documents, presentations, pre-reads, and follow-up items with a high degree of accuracy and professionalism.
• Prepare, draft, edit, maintain, and archive board minutes, committee minutes, resolutions, governance records, regulatory meeting materials, and other formal documentation in accordance with organizational standards and applicable requirements.
• Coordinate completion, review, approval, distribution, retention, and follow-up of official meeting documentation, ensuring materials are accurate, timely, confidential, and appropriately organized for future reference.
• Maintain awareness of deadlines, approvals, recurring agenda items, and required materials to ensure executive and board meeting preparation is timely, complete, and well organized.
• Attend selected executive-level and board-related meetings as appropriate to support logistics, capture action items, coordinate follow-up, and ensure commitments are tracked through completion.
• Maintain strict confidentiality and discretion regarding board materials, executive discussions, strategic initiatives, personnel matters, financial information, and other sensitive business information.
• Serve as a polished, reliable point of coordination for directors, executives, senior leaders, external partners, and other stakeholders involved in executive and board-level meetings.

• Support the effectiveness and operating rhythm of the Executive Leadership Team.
• Coord…