IT Services Administrator; Quinnesec, MI​/Escanaba, MI​/Wisconsin Rapids, WI

Overview

IT Contract Services Administrator (Quinnesec, MI/Escanaba, MI/Wisconsin Rapids, WI)

Purpose: What if you could go to work and contribute to a sustainable future? Billerud is a leading sustainable packaging materials and paper company. We are passionate paper makers committed to providing the best solutions to our customers. It is our goal to deliver a quality product, on time. We offer competitive compensation, full benefits, opportunities for growth and advancement, and an understanding that our people make us successful.

If you are passionate about what you do and driven to do it well, there is a place for you at Billerud!

Summary

Description:

The primary responsibility of this role is to assist IT financial management process of PO and invoice processing with SAP, serve as an asset manager and administer the IT Capital Approval process. In addition, this role will provide logistical administration for the IT organization.

• Organize and administer IT contracts for Billerud North America (BNA)
• Solicits renewal quotes from vendors or VARs
• Works with IT contract owners/technical management team to confirm entitlement and level of service needed for upcoming renewal cycle
• Negotiates pricing/service levels with vendors on behalf of technical management team
• Ensures new contracts/orders are signed according to DOA matrix
• Creates purchase orders for renewals
• Manages invoices for renewals (monthly/quarterly/annually)
• Manages IT pipeline of new IT contracts for BNA
• Works with technical management team for NDAs, SOWs, and service/maintenance contracts needed for new projects
• Co-terming of existing contracts with new purchases/entitlements/subscriptions
• Preservation of official documents
• Historical data used for new contract negotiations, price management, and audits
• Annual/monthly budgeting Forecasting
• Accruals
• Amortization
• AOP process for upcoming calendar year
• Compliance – provide data for quarterly contract reviews
• Audits – provide leadership and project management for any audits solicited by vendor (note that we do not participate in 3rd party audits per our policy – e.g. a third party asks us to evaluate our relationship with another vendor)
• Collaborates with Finance and Legal regarding overlapping requirements
• Tax info to/from vendors
• Vendor payment terms and remit info
• Assist with business/IT requirements on contract legal reviews
• As-needed work during specific business events
• Assist Billerud Europe with IT contract renewals
• Contract assignments during mergers/acquisitions/divestitures
• Co-terming or merging separate business entities
• Other assignments as needed

Required Experience and

Education:

• Minimum of 4 years administrative support experience
• Strong experience with Microsoft Office suite

Preferred Experience & Education

Required skills:

• Proficient with SAP
• Proficient with Excel
• Strong Interpersonal skills – able to communicate effectively both verbally and in writing with end users, team members / co-workers, vendors and management
• Proficient with vendor relationship skills
• Communicates to IT leadership on budget and contract negotiations
• Works with business Leads for contract spending and renewals
• Proficient with Share Point
• Strong analytical skills
• Exceptional organizational skills with an emphasis on multi-tasking and attention to detail
• Demonstrated ability to handle confidential matters, data and information
• Self-starter with ability to perform tasks accurately and timely

Travel: