Accounting Assistant

Location: Lac Du Flambeau

Great Lakes Inter-Tribal Council is a non-profit organization formed by the Native American Tribes of Wisconsin. We serve all WI tribes by providing administration of grant-funded programs either directly or with sub grants. Programs range from Child and Maternal services to Education to Disability and Elder benefits. Our Mission is:
To Enhance the Quality of Life for all Native People.

Position Summary

Provides support to the accounting department and CFO as needed. Daily attendance is a primary responsibility. Minimal travel is required.

Principal Duties and Responsibilities:

• Data entry of accounts payables, cash receipts, and cash disbursements into accounting software.

• Check processing/breakdown - stuff envelopes and give to receptionist to add postage and mail.

• Reconciles accounts payable statements; follows up on unpaid invoices.

• Update and maintain accounting records and vendor information.

• Reconcile, at least monthly, accounting records - physical to electronic.

• Prepare invoice and/or vouchers as needed for administration; this includes CEO, Deputy Assistant/Compliance Officer, Grant Writer, HR Director, Planning Director, Custodian, and accounting department.

• Orders and maintains supplies for break room/kitchen area.

• Maintains a resources of repeat use information such as where to order supplies from.

• Responsible for maintenance of printer in accounting office.

• Prepares and maintains credit applications and/or direct billing as needed.

• Prepares expenses reports and vouchers for Board of Directors meetings.

• Point of contract for cell phones; works with CFO for approvals.

• Assist CFO with keeping track of fixed assets.

• Performs other duties as necessary to fulfill the responsibilities of the position.

Additional Duties and Responsibilities:

• Assist lead and staff accountants with program accountability, such as, verifying accuracy of line items, dates, and if costs are allowable, allocable, and reasonable.

• Engages in networking activities to ensure awareness of services available.

• Attends all trainings and meetings as scheduled.

• Seeks and attends additional trainings, conferences, or seminars as need to stay current on job related subject matters.

Working Relationships and Scope:

Reports directly to the CFO. Frequent contact with other employees throughout the organization for the purpose of gathering and providing information to resolve concerns and provide information.

Performance Dimensions:

Supports mission of Great Lakes Inter-Tribal Council, Inc. Demonstrate a basic understanding of tribal customs, traditions, values, and beliefs. Quality, quantity, accuracy, timeliness and thoroughness of work performed; quality of communications and development of good working relationships with others internal and external to the organization; honesty and integrity in the execution of all activities; customer satisfaction with services provided; maintain and comply with all organization policies and procedures;

reliability in reporting to work regularly and on time; soundness of business decisions made; maintain the integrity of confidential business information; stay current in field and utilize that information where practical. Demonstrate a friendly and helpful approach and attitude to internal and external customers; professionalism; and commitment to the job.

Knowledge, Skills, and Abilities:

An equivalent combination of experience and education that would provide the required knowledge and abilities may be considered. Required: Associate degree in accounting and one - three years of experience working in a computerized accounting office. Preferred: Experience working with purchasing and procurement.

Experience with a Native American Tribal organization and/or not-for-profit agency. Individual must possess: Working knowledge of computer programs, from web browsers to multi authentication websites; excellent verbal and written communication skills; professional demeanor and appearance; problem solving skills; ability to manage time effectively; self-directed and self-motivation skills; work effectively under pressure; ability to build positive work relationships with internal and…