Accounts Receivable CLERK 1st

Position: ACCOUNTS RECEIVABLE CLERK 1st Posting
Location: Keshena

SUMMARY:

The Accounts Receivable Clerk is responsible for maintaining accurate accounts receivable records and supporting the timely collection, reconciliation, and reporting of revenue-related transactions for Menominee Casino Resort and Thunderbird Complex. This position performs routine accounting duties related to invoicing, customer accounts, deposits, and payment tracking while ensuring compliance with applicable Tribal, Federal, regulatory, and internal accounting standards.

In addition to primary accounts receivable responsibilities, this position serves as a backup to the payroll function by assisting with payroll processing activities during periods of absence, increased workload, or special projects. The Accounts Receivable Clerk maintains strict confidentiality and demonstrates a high degree of accuracy and professionalism when handling sensitive financial and employee information.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Prepare and issue customer invoices accurately and timely, ensuring appropriate supporting documentation is maintained.
• Process incoming payments, apply payments to customer accounts, and maintain accurate accounts receivable records.
• Monitor aging reports, follow up on past-due accounts, communicate with customers regarding billing inquiries and discrepancies, and prepare reports on collections and outstanding balances.
• Assist with reconciling accounts receivable activity, researching variances, and reconciling subsidiary records to the general ledger, as assigned.
• Organize and maintain financial records, correspondence, and documentation related to accounts receivable activities.
• Coordinate with operational departments to ensure accurate billing and revenue recognition.
• Assist with month-end and year-end closing activities and provide supporting documentation during internal, external, and regulatory audits.
• Serve as backup support for payroll processing on a scheduled or as-needed basis.
• Review employee timecards, attendance records, and payroll data to verify completeness and accuracy.
• Enter and maintain payroll information, including employee hours, deductions, garnishments, direct deposit changes, pay rate adjustments, leave payouts, and other authorized payroll transactions.
• Assist in ensuring payroll activities are completed in compliance with Tribal, Federal, and applicable employment laws, organizational policies, and established procedures.
• Respond to employee payroll-related inquiries in a timely, professional, and confidential manner.
• Assist with payroll reporting, reconciliations, record retention, year-end tax reporting activities, and payroll audits.
• Maintain strict confidentiality of financial records, payroll information, employee data, and other sensitive business information.
• Comply with applicable Tribal Gaming Commission regulations, National Indian Gaming Commission requirements, Tribal policies, departmental procedures, and internal controls.
• Provide excellent internal customer service to employees, departments, vendors, and external partners.
• Maintain a consistent and dependable attendance record and be available to support departmental responsibilities during critical periods, including payroll processing deadlines, year-end activities, audits, and tax reporting cycles.
• Perform other duties and special projects as assigned by the Finance Director and Accounting Supervisor and remain accountable for the accuracy, completeness, and timeliness of departmental records and reports.
• Maintains a consistent and dependable attendance record and is available to support departmental responsibilities during critical periods, including payroll processing deadlines, year-end activities, audits, tax reporting cycles, and other peak operational demands.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associate degree in accounting…