Pioneer Farm Administrative Assistant

Location: Elk Grove


Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.


Position Title:
Pioneer Farm Administrative Assistant


Job Category:
University Staff


Employment Type:
Regular


Job Profile:
Administrative Assistant III


Position Summary:

The University of Wisconsin-Platteville invites applications for a full-time Administrative Assistant for the Pioneer Farm within the School of Agriculture. General responsibilities include assisting with financial and production record-keeping; providing administrative support to Pioneer Farm operations; assisting the Director of Pioneer Farm; supporting Pioneer Farm faculty, staff, and students; managing the West Farmhouse student housing; and participating in professional development activities.


Key

Job Responsibilities:

• Coordinate purchasing, invoicing, deposits, and financial record keeping for Pioneer Farm and associated accounts, including maintaining records in Workday (our Business Management System) and internal systems.
• Serve as liaison with campus partners (e.g., purchasing and cashier's office) and staff regarding financial transactions and inquiries.
• Assist with maintaining farm production, inventory, and reporting records and data
• Serve as the primary point of contact for Pioneer Farm, including responding to phone, in-person, and electronic inquiries and directing requests.
• Coordinate facility scheduling, mail distribution, and general office operations, including supplies and service requests.
• Support student employment processes in Workday, including hiring, time entry, review, and payroll record maintenance.
• Provide administrative support to the Director, including managing correspondence, scheduling, preparing materials, and recording meeting minutes.
• Support communication and coordination among Pioneer Farm faculty, staff, and students, including participating in meetings and sharing relevant policy and operational updates.
• Coordinate logistics for events held at the Ag Technology Center, including scheduling, communication with event organizers, and oversight of setup and post-event activities.
• Oversee West Farmhouse student housing operations, including student communication, lease management, assignments, payments, and coordination of maintenance needs.
• Maintain proficiency in required systems and participate in professional development opportunities to support ongoing effectiveness in the role.
• Develop, maintain, and monitor administrative and recordkeeping systems to support operational effectiveness and compliance with university policies and procedures.

Required Qualifications:

• High School diploma/GED.
• Administrative, office support, or customer service experience preferred.
• Strong written and verbal communication skills (in person, phone, and email).
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) or ability to learn.
• Attention to detail and accuracy in record keeping and data entry.
• Ability to work independently and as part of a team.
• Ability to follow procedures and maintain confidentiality.

Why It's Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master's degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining
-particularly lead mining
-dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Final date to receive applications:

To ensure full consideration, applications must be received by June 2, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required…