Document Control Specialist

Location: Niagara

Document Control Specialist Job Number: 26-00859 Want to be part of the Energy Industry? ECLARO is looking for a Document Control Specialist for our client in Niagara, NY. ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Project Overview:
The Niagara Construction Management (CM) Department requires the services of a Document Control Specialist / Administrative Assistant to provide document control and administrative support for various Capital Projects at the Niagara Power Project. Key Programs And Projects Include:
This position will work closely with client's Project Management (PM) and Construction Management (CM) staff and will coordinate with the PM Document Control Specialist. The Consultant will be responsible for document control and administrative activities as described in the Scope of Services below. Responsibilities:
Provide Document Control and Administrative Support services to the Niagara CM Department. The role will primarily involve the use of Procore, Maximo, Microsoft Office, and other client-designated systems to develop, manage, and control documents throughout the lifecycle of Niagara Capital Projects. All work shall be performed in accordance with client's policies, procedures, standards, and governance requirements. Document Control Support:
Project File Setup and Administration. Set up project files and administer/update those files for identified projects in the software system(s) designated by the client. Ensure that document naming conventions are maintained in strict accordance with client procedures. Understand and apply the required metadata structure and file documents in accordance with project governance and applicable project filing and naming conventions. Document Control Planning and Governance Develop and implement a site-specific document control plan.

Coordinate off-site document control interfaces with the Engineer-of-Record, Architect/Engineer (A/E), and/or client, as required. Develop a project documentation activity/task list using client's template or other approved software. Project Binders and Logs Maintain an electronic project binder for each project and/or construction activity, as directed by client. Monitor project binders to ensure compliance with the Project Management (PM) Process and Project Governance Procedure.

Prepare and maintain document logs for construction, including but not limited to:
Safety and environmental logs, Contract logs, Insurance logs, Certified payroll logs, Client logs. Submittals Management Support coordination and management of submittals, including review, approval, and return of shop drawings, samples, and related documents to clientand contractors. Maintain and update the Submittal Log, including review status and final disposition. Drawing Management Track clone drawings issued to the Contractor. Reconcile unused clone drawings.

Coordinate Issued for Construction (IFC) drawing packages, including maintaining master drawing lists and distributing required drawings to Contractors and/or client personnel. Coordinate receipt of all final redline drawings, ensuring they are received and/or electronically scanned and filed in accordance with client requirements. Coordinate receipt of all final as-built drawings, ensuring they are received and/or electronically filed in accordance with client requirements.

Asset Management Coordination Coordinate with client's Asset Management Department regarding distribution and handover of applicable electronic files associated with assets created or updated in Maximo. Ensure proper attribution and alignment of documents with corresponding asset records. Project Closeout Support Support project closeout activities in accordance with client's Project Management Policies and Procedures. Assemble interim closeout documentation at appropriate stages, following client governance requirements through construction completion.

Review all final payments for client's approval or action. Ensure receipt of all lien release…