Administrative Assist

Location: Spooner

Description

Spooner Health is seeking a highly organized and professional Administrative Assistant to support our Administration team. This position provides administrative and secretarial support to senior leaders and department directors while serving as a liaison among administration, staff, board members, and community partners. The Administrative Assistant plays an important role in coordinating communications, board activities, special events, and organizational projects that contribute to an exceptional workplace culture and efficient operations.

Requirements

• Provide administrative support including correspondence, presentations, newsletters, meeting materials, phone coverage, and document preparation.

• Coordinate Board of Directors meetings, including agendas, packets, notices, and meeting minutes.

• Assist employees, visitors, and community members by responding to inquiries and directing requests appropriately.

• Maintain organizational resources, including the employee intranet, databases, calendars, and contact lists.

• Coordinate conference registrations, travel arrangements, job shadowing experiences, and special projects.

• Plan and support employee recognition programs, fundraising initiatives, holiday events, and other organizational activities.

• Coordinate meeting space, event logistics, catering arrangements, and branded merchandise distribution.

• Order office supplies and other administrative materials as needed.

• Demonstrate professionalism, confidentiality, flexibility, and exceptional customer service while managing multiple priorities.

Education:
High school diploma required.

Experience:
Two years of executive or administrative support experience preferred.

Skills:
Proficiency in Microsoft Office applications, email, internet-based systems, and standard office equipment, strong organizational, communication, and interpersonal skills. Ability to exercise sound judgment, maintain confidentiality, and adapt to changing priorities.

About Spooner Health

Employees say it's the culture-the people, the teamwork, the atmosphere-it's like having a second family. The employees at Spooner Health developed our Standards of Excellence, a commitment to making Spooner Health not only the best place for patient care, but also the best place to work.

Spooner Health is proud to be rated in the 99th percentile for organizational pride and workplace satisfaction, creating an environment where both patients and staff thrive. In fact, Spooner Health was recognized in 2025 as 1 of only 5 healthcare providers in the nation to receive the Press Ganey HX Pinnacle of Excellence Award for Employee Experience.