Executive Assistant

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Regular Administrative Sturtevant, WI, US

This role will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company.

• Demonstrate safety as a core value and establish a safe work environment by actively leading the safe execution of work
• Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external clients
• Management of complex calendar and scheduling and day to day action lists to support executive
• Coordinate both domestic and international travel arrangements
• Process expense reports for Senior Leadership Team
• Act as the liaison to the corporate office & develop relationships with executive contacts, on behalf of the CEO
• Alert executive to upcoming meetings & deadlines, and assist with research & meeting preparation
• General administrative support including managing personal affairs for CEO
• Prepare internal and external corporate documents for team members
• Maintain an organized filing system
• Develop and sustain a level of professionalism
• Other administrative office duties as assigned

• Project milestone adherence
• Turnaround time on requests
• Process improvement contributions
• Cost efficiency
• Travel itinerary accuracy
• Logistics success rate
• Meeting effectiveness rate
• Time optimization and time management

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management
• Proficiency in collaboration and delegation
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Uphold strict level of confidentiality
• Friendly and professional demeanor
• Bilingual in Mandarin strongly preferred

• Advanced Microsoft Office skills
• Experience with Concur preferred
• Basic data analysis and data accuracy
• Secure management of confidential and sensitive records/information

• Process discipline
• Exceptional time and task management

Onsite at a manufacturing facility

• Hard work – tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at hand
• Pursuit of Excellence – strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyond
• Integrity – treat the company and teammates with utmost respect, operating on strong moral codes to drive company values and culture
• Sense of Urgency – drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the business
• Entrepreneurial Spirit – act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improve
• Adaptability – be fluid with ND Paper’s continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly.
• Servant Leadership – set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.

• Medical, dental, and vision insurance as well as voluntary benefits such as accident insurance, hospital indemnity, and critical illness for you and your family.
• Financial protection benefits, including life insurance, disability insurance, and business travel accident insurance.
• Tax advantaged accounts such as Healthcare and Dependent Care Flexible Spending Account (FSA).
• Paid holidays, personal days, and vacation days to support work-life balance.
• A 401K retirement plan with a company match and annual fixed contribution
• Wellness programs with incentives and an on-site clinic available at our Rumford and Biron location.