Administrative Assistant - Long Term Care

Job Title

FLSA:
Non-Exempt This confidential secretarial and administrative support position works for campus leadership or long term care leadership. The employee works under general supervision and may exercise independent judgment within established guidelines after gaining adequate experience in office operation. This position is located at Lakeview Health Center working Monday - Friday from 8:00 am - 4:30 pm.

Act with Integrity and Build Trust

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

Drive for Results

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team-minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

• Understand and address the needs and concerns of the community
• Incorporate community perspectives into decision-making processes
• Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

• Show self-awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

General Administrative

• Serves as receptionist for the Long-Term Care Campus. Answers phone, monitors the front door and directs visitors. This role is expected to develop and maintain general knowledge about Long-Term Care departments and services.
• Coordinates schedules of key administrative staff using MS Outlook Scheduler.
• Organizes and disseminates documents, reports and other correspondence and mailings.
• Prepares agendas and meeting notices and copies and assembles packets for a variety of campus teams, as directed.
• Assists in managing information and data related to quality improvement systems, as directed.
• Develops and posts social media content, develops and formats organizational content such as PowerPoint presentations, brochures, monthly newsletters, and similar materials.
• Set up and maintain electronic and paper filing and record-keeping systems under general guidelines.
• Assists with recruitment, interview and with hiring decision in conjunction with the Assisted Living Supervisor and/or Director of Nursing.
• Coordinates and assists with onboarding of new employees.
• Coordinates resident transportation services.
• Assists with specialized assignments for key departments as needs require.
• Provides administrative support to key leadership positions.
• Keeps confidentiality of work-related matters.
• Attends appropriate in-service programs.

Scheduling/Timekeeping

• Maintains staffing records in accordance with administrative guidelines and policies.
• Schedules and organizes staff training; tracking attendance; assists in establishing training curriculum.
• Collaborates with payroll to ensure staffing hours area accurate to…